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Title:  Senior Coordinator, Academic Services

Division:  Office of Provost
Schedule:  Monday - Friday; 8:00 am - 5:00 pm
Work Location:  Temple, TX
Salary Range:  $41,601 - $57,410
FLSA Status:  Nonexempt
Requisition ID:  9653

Summary

Baylor College of Medicine (BCM) School of Medicine (SOM) develops diverse, compassionate physician leaders and educators who provide expert patient-centered care to diverse populations, supported by evidence-based practice and scientific innovation. The SOM offers programs that cover the learning continuum from Undergraduate Medical Education (UME), Graduate Medical Education (GME) to Continuing Professional Development (CPD). In addition, SOM also offers MD/PhD and Baccalaureate/MD programs. 

 

Baylor's UME program has an accelerated, integrated approach to teaching the core scientific concepts that underlie medicine and our exceptionally diverse clinical training opportunities combine to create a curriculum that prepares our students for success. Commencing with AY2023-2024, the UME program will expand to Temple, Texas (BCM Temple), in partnership with Baylor Scott and White Health (BSWH). Baylor Scott & White Health is prepared to support the program with its expansive clinical enterprise with a focus on value-based care that features a 640-bed teaching and research hospital with a Level I trauma center. As a part of a large multi-specialty integrated physician group located in central Texas, students at BCM Temple are able to serve a diverse population and be exposed to the full spectrum of medical care. The campus also has established GME programs which have been training residents and fellows for over 100 years. There are more than 40 residency and fellowship programs accredited by the Accreditation Council of Graduate Medical Education training nearly 500 active GME residents and fellows.

 

We are seeking talented professionals to join the BCM Temple team. Applications may be submitted through the BCM Careers portal and should include a letter of interest and curriculum vitae. 

Job Purpose

The Senior Coordinator will provide administrative and functional support for the Office of Faculty Affairs and Faculty Development at the Baylor College of Medicine regional campus in Temple, Texas.

Job Duties


•    Assists with processing faculty appointment and promotion paperwork.
•    Communicating with departmental contacts, resolving faculty appointment- and employment-related issues.
•    Maintaining the faculty database that generates requested internal and external reports.
•    Ensures program activities to meet applicable accreditation requirements regarding faculty matters. 
•    Provides key support in all functions related to faculty employment. 
•    Assists with generating, reviewing, distributing, tracking, and archiving faculty appointment letters. 
•    Provides administrative support in the Position Control process.
•    Assists in posting faculty positions and following through to the end of the hiring process.
•    Works closely with colleagues in Human Resources, including Compensation, Records, Employment, Employee Relations, and International Services. 
•    Maintains a thorough working knowledge of college policies and procedures related to Faculty Affairs and related areas. Interprets and communicates BCM policy. 
•    Provides administrative support to faculty and staff to assure continuity of operations. 
•    Assists manager or head of the organizational unit in establishing and attaining goals and objectives. 
•    Oversees the preparation, filing, and maintenance of correspondence and other records. 
•    Makes copies, prints, scans, faxes, and distributes materials as needed. Interacts closely with faculty and departmental leadership on a daily basis.
•    Develops and maintains an integrated web platform for the Office of Faculty Affairs/Faculty Development.
•    Assists with pre-award related tasks in support of faculty members in the unit.
•    Provide support for training grant applications and renewals.
•    Assists with program budget planning and monitoring.
•    Coordinates the triage and reporting faculty complaints, exit interviews, ethics point reports.
•    Coordinates faculty grievance and appeals processes, performs administrative duties for the Faculty Appeals Committee.
•    Coordinates the faculty development workshop series.
•    Coordinates new faculty orientations.
•    Ensures and prepares reports for accreditation readiness.
•    Prepares faculty development, faculty career advancement and awards reports.
•    Assists with the day-to-day operations of the Office of Faculty Affairs/Faculty Development.
•    Adheres to the highest degree of professional standards and maintains a strict and high level of confidentiality in matters that require discretion. 
 

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree in education. No experience required with Bachelor’s degree.
  • Proficiency in Microsoft Office 365 with emphasis on Excel, Word, and Outlook. 
  • Experience in SAP/SuccessFactors is helpful, but not required. 

Other

This position will primarily work in Temple, TX and will some occasional travel to Houston, TX. 

 

 

 

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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