Title:  Coordinator, Business Operations - Temple, TX

Summary

Baylor College of Medicine - School of Medicine location in Temple, TX is seeking a Coordinator, Business Operations who will provide administrative and program support to the Curriculum Office. The coordinator will handle travel arrangements, conference management, meeting management & coordination, establish and maintain records, and assist with various educational activities. This position will serve as a key front-line role by providing customer service to faculty, staff and learners within the School of Medicine. This position directly administratively supports the Deans/Directors in the Curriculum Office. This administrative position bridges the gap between all functional areas (foundational sciences curriculum, clinical curriculum and IPE) of the Curriculum Office through the primary support of the Associate Dean, ensuring our accreditation compliance through Liaison Committee on Medical Education (LCME).

Job Duties

• Creates, monitors, and tracks documentation of Curriculum Office committees.
• Schedules and maintains the annual calendar for educational programing.
• Coordinates room reservations, and A/V needs.
• Receives and responds to all request for curriculum-related information.
• Establishes and maintains meeting/event records including recordings, minutes, attendance, presentations, notes, and evaluations.
• Facilitates Curriculum Committee meetings including calendar coordination, agenda development, and action items.
• Supports the School of Medicine Curriculum Office (CO).
• Assists with the conference management-including hotel arrangements, scheduling rooms, conference registration, recruitment, and interview process, including scheduling meetings and making travel arrangements for CO Deans. 
• Assists with travel arrangements for CO Deans to attend conferences.
• Assists with scheduling & facilitating committee meetings.
• Participates in planning and developing methods for program implementation and administration.
• Schedules or coordinates meetings, seminars, or events.
• Establishes and maintains meeting attendee records.
• Processes Check Requests, Reimbursements, and Travel.
• Monitors POs, Good Receipts, and Reconciles PCard Expense Reports.

Office Management:

• Manages the Course Director Onboarding Process.
• Manages the Annual Course Review Process.
• Manages the ELPR (Educational Leadership Performance Review) Process.
• Calendar Scheduling and Room Reservations.
• Manages Supply Inventory and Equipment Inventory.
• Facilitates Equipment Service Calls.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Excellent calendar management experience.
• Higher level administrative assistance experience.