Summary

The Section of Gastroenterology and Hepatology in the Department of Medicine is seeking a senior research administration associate to lead the section's post-award activities, including effort management in PEPT/ERS, SAP transactions, sponsored programs budget and expense management, invoicing, reporting and compliance.

Employees with CRA certification are eligible for certification pay.

Job Duties

• Provide expert post-award financial and programmatic guidance to faculty and leadership managing sponsored gastroenterology and hepatology research, including interpretation of sponsor terms, allowable costs, and award management requirements.
• Oversee the financial administration of sponsored projects, including expense monitoring, reconciliation, variance analysis, and preparation of interim and final financial reports (quarterly, semiannual, and annual).
• Ensure compliance with institutional policies, federal regulations (e.g., NIH, NSF), and sponsor-specific requirements, including effort reporting, cost allowability, and audit readiness.
• Review, approve, and certify post-award financial data and administrative records in institutional systems (e.g., BRAIN), ensuring accuracy, completeness, and alignment with awarded budgets.
• Manage post-award components of grants and contracts, including account setup coordination, budget modifications, no-cost extensions, and subcontract administration.
• Serve as a primary liaison between faculty, departmental leadership, Baylor College of Medicine central offices, and external sponsors to resolve post-award issues and facilitate effective grant management.
• Analyze financial and operational performance of sponsored projects; identify risks and provide recommendations to optimize financial stewardship and compliance.
• Lead and implement process improvements to enhance post-award operations, streamline workflows, and increase efficiency and service quality across the grants management lifecycle. 
• Evaluate communication processes and submission quality; develop and implement standardized tools, guidance, and training resources for faculty and staff.
• Support continuous improvement initiatives by identifying gaps in policies, systems, and procedures and recommending scalable solutions aligned with institutional best practices.
• Perform other job-related duties as assigned in support of departmental research administration and strategic priorities. 
   

Minimum Qualifications

• Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Four years of relevant experience.

Preferred Qualifications

• Advanced knowledge of post-award financial management, including reconciliation, effort certification, cost principles (Uniform Guidance), and financial reporting
• Experience managing subawards, amendments, carryforwards, and no-cost extensions
• Proficiency with enterprise research administration systems (e.g., BRAIN, SAP, PEPT or similar) and sponsor portals (eRA Commons, Research.gov)
• Proven ability to work independently and serve as a subject matter expert in post-award administration
• Excellent interpersonal and communication skills with the ability to advise faculty, leadership, and external sponsors