Job Title:  Senior Research Administration Associate - Post Award
Division:  Pediatrics
Work Arrangement:  Hybrid
Location:  Houston, TX
Salary Range :  $75,000 - $87,149
FLSA Status:  Exempt
Requisition ID:  18915
Job Description: 


The Senior Research Administration Associate will provide Grants Administration support in the Department of Pediatrics, Division of Infectious Diseases. Primary responsibilities will include advance level support in financial management and post award processes: sub-award continuations, account reconciliations and reporting, resource allocation, invoicing for industry sponsored studies, internal and external reporting requirements such as NIH progress reporting, compliance with federal statues such as A133 audits, and other sponsor requirements. Candidates should be comfortable working and navigating federal (NIH, CDC HRSA, US Department of Defense) application process and compliance systems. 


Employees with CRA certification are eligible for certification pay.


This position is eligible for a hybrid work schedule.

Job Duties

  • Responsible for financial management and post award processes of grants, managing the award cycle, from Sponsor & Institutional Approval, Funding, and Award closeout.
  • Provides guidance to research faculty, employees, and learners for proposal development/continuation and submissions by interpreting granting agency guidelines and instructions.
  • Partners with BCM Grants and Contract and Sponsored Programs Office to review established awards, process no cost exceptions request (NCE), continuation requests, and grants award closeout process. 
  • Communicates with BCM Accounting, Sponsored Programs, Grants & Contracts Office, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.  
  • Responsible for invoicing for industry sponsored studies. 
  • Manages Cost/Effort allocations in the BCM Effort Reporting System/PEPT/SAP for research faculty, employees, and learners.
  • Manages Payroll Cost Transfer requests for research faculty, employees, and learners.
  • Maintains Data of active and closed grants for Pediatrics Infectious Diseases: number of submissions, number of awards, faculty effort and other statistics related to grant reporting.
  • Prepares financial reporting and provides feedback to Infectious Diseases leadership and Investigators as directed. 
  • Creates and compiles reports, reviews account expenditures and allocations, processes journal corrections and submits budget revisions.  
  • Completes other budget forms for submission and reporting.
  • Provides ongoing budget guidance and input to principal investigators.
  • Assists Infectious Diseases Principal Investigators and laboratory managers to ensure procurement requests are reconciled, paid, and closed out in timely manner. 
  • Assists with complex award submissions that have a multi-center/division design and budget.
  • Assists with leading the development and continuous improvement of the grants management process for the Division of Infectious Diseases
  • Ensures compliance with federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, Texas Children’s Hospital, and Sponsors.
  • Supports 40+ Infectious Diseases faculty, learners and research staff.  
  • Post-Award management for the Division of Infectious Diseases. Annual submission count of approximately 30-50 applications per year. Annual award amounts average of $3-$5 million dollars per year.
  • Responsible for Invoicing for industry sponsored studies.
  • Applications are multi-site applications averaging 3-partnering institutions/sub-awards. Partnering Institutions may be international, which are very complex due to different IRB and government compliance requirements. 
  • Works with BCM’s Biomedical Research and Assurance Information Network (BRAIN), IRB, RCOI, PEPT and other BCM compliance systems.
  • Reports through the Pediatrics Center for Research Advancement and Division leadership for key deliverables.
  • Helps provide guidance to junior-level employees, but will not directly supervise others.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Preferred Qualifications

  • Experience in grant application development, budgeting, and/or grant financial management.
  • Experience working in finance in an academic research setting strongly desired.
  • Experience working with application submission systems, such as ASSIST, Workspace, and Proposal, Compliance systems is a plus.
  • Strong attention to detail, project management skills, and time management.
  • Able to work independently and multi-task.
Requisition ID:  18915