Summary

The Senior Manager, Business Operations oversees financial management, research administration, human resources, and business strategy for the Institute for Clinical and Translational Research (ICTR). They ensure financial integrity and compliance, manage budget execution and revisions, and facilitate financial contracts and audits. Additionally, the role will oversee grant management, HR transactions, and contribute to strategic planning and process improvements.

Current BCM employees eligible to transfer are encouraged to apply.

Job Duties

• 50% - Financial Management:
  • Executes the annual budget, ensuring alignment with organizational priorities, optimizing resource allocation, and maintaining financial accountability throughout the fiscal year. Participates in the annual budget planning and process as required. Prepares ad hoc reports as requested for specific reporting purposes.  
  • Manages and facilitates the end-to-end financial contract lifecycle, ensuring compliance, accuracy, and efficiency.  
  • Manages and facilitates, reconciliation, and auditing of financial transactions and procurements, ensuring compliance, accuracy, and efficiency. 
  • Manages space inventory, equipment inventory, and financial reporting.  Provides advice based on data to ICTR leadership.
  • Forecasts and executes budget revisions as needed, ensuring strategic alignment with financial goals and regulatory compliance; oversees and executes PEPT transactions as required, maintaining accuracy and fiscal accountability.
  • Partners with module leaders to develop, refine, and maintain comprehensive cost analyses for module services, ensuring accurate financial planning, cost recovery, and sustainability of CTPH operations. Conducts monthly and quarterly meetings with Principal Investigators to review current and forecasting spending trends and needs.
• 25% Research Administration:
  • Oversees the full lifecycle of pre-award and post-award grant management for ICTR, including institution-wide grant applications. Ensures compliance, financial stewardship, and strategic alignment of funding. Coordinates active projects with internally and externally funded employees, maintaining accurate effort tracking and optimizing resource utilization.
  • Reviews and approves grant application proposals for sections assigned in the College's electronic Biomedical Research and Assurance Information Network (BRAIN).
• 20% Human Resources:
  • Manages the full lifecycle of budgeted positions, overseeing the submission and approval of new and replacement roles, equity adjustments, employee relations matters, and other HR transactions, including onboarding and offboarding, to ensure alignment with organizational strategy and workforce planning. Maintains the ICTR vacancy tracker.
• 5% Business Strategy and Planning:
  • Actively participates and contributes to program and business planning such as process improvement and operational changes.
  • Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree.
• Five years of relevant experience.

Preferred Qualifications and Skills

• Master's degree
• Higher Education experience
• Clinical Research Administration experience
• Strong financial management experience
• Must have managerial experience, ideally supervising 2 or more
• Strong communication, responsiveness, resourcefulness, can do attitude, great work ethic, team player who can also take the lead, can delegate, accepting and working with ambiguity, cross-functional collaboration