Summary

The Senior Coordinator, Program Management supports Graduate Medical Education (GME) programs by overseeing daily operations, including recruitment, onboarding, accreditation compliance, scheduling, and documentation. Serving as a key liaison among trainees, faculty, and institutional partners, the coordinator ensures programs run efficiently and meet regulatory standards. This role requires strong professionalism, organization, and independent judgment while assisting with budgeting, evaluations, and the overall delivery of high quality educational experiences.

Job Duties

• Assists with daily operations of one or more education programs (fellowship, residency, clerkship, etc.).
• Serves as primary liaison for GME interactions with internal departments, UME/GME offices, external agencies, and trainees.
• Provides administrative support to program directors and faculty, including scheduling, correspondence, maintaining calendars, ordering supplies, and organizing materials.
• Manages and maintain MS4 elective rotations at CHRISTUS Children’s.
• Oversees all aspects of trainee recruitment, interview coordination, and applicant communication.
• Manages onboarding and offboarding, including event planning for orientation activities.
• Monitors program activities to ensure accreditation compliance with ACGME/TMB and other oversight entities.
• Tracks, creates, and maintains documentation of training and educational activities—lectures, rotations, evaluations, work hours, and schedules.
• Tracks licensing, contracts, certification, credentialing, and Program Letters of Agreement across training sites.
• Administers evaluations and schedules in MedHub, ensuring timely collection and reporting.
• Assists with program budget planning and monitor operational budgets in partnership with financial staff.
• Supports GME team operations and provide coverage during staff absences.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with MedHub, Concur, or similar systems.
• Highly organized, detail oriented, and able to manage multiple priorities and deadlines.
• Demonstrates flexibility, initiative, and problem solving skills.
• Experience in academic medicine, healthcare and/or hospital setting.
• Strong operational skills and ability to gain the confidence of faculty, staff, leaders, colleagues, etc.
• Previous credentialing experience a plus.