Summary

The Senior Business Operations Associate will lead the strategic direction of the CCIT (Center of Collaborative and Interactive Technologies) and CPD (Continuing Professional Development) divisions within the School of Medicine in finance and administrative operations to ensure that current and long-term business goals are met to serve the College and its partners in educating clinicians and staff to improve healthcare, healthcare quality, and support for clinician and patient decision making with available evidence.

Performs and oversees the daily operations of CCIT - Center of Collaborative and Interactive Technologies and CPD – Continuing Professional Development, primarily in the areas of human resources, administration, and financial management (approximately $7 million budget annually). 
 

Job Duties

Finance – 25%
•    Responsible for the financial management and accountability including budget development, budget administration, performing cost assessments, and financial reporting.
 

Grants/Contracts – 20% 
•    Oversees and supports faculty through the pre-award process and the post-award process.  Negotiates contracts, ICA, Service Agreements, Sub-Awards.
•    Guides faculty and staff through human subjects research and IRB submission requirements.
•    Develops and oversees systems for the review of expenditures of all commercial support agreements underwriting educational course sponsorship; develops policies and procedures to ensure adherence; educates collaborators and partners on requirements; and implements systems for auditing, reconciliations, and reporting.  
 

Business Directions and Strategy – 15%
•    Develops business strategy with the Senior Associate Dean, the leadership across the College, and external partners, administrators, and collaborators in the formulation of business directions.
•    Represents the Center within the School of Medicine leaderships and its units at all administrative meetings and sits on the School of Medicine Deans Cabinet Meetings to ensure alignment with College directions.

Special Projects – 15%
•    Leads the business directions of new special projects.  Serves an overarching project manager for the financial and business aspects of projects including developing staffing plans and performance for available budget and plans for growth and expense control.  
•    Manages all space requirements, negotiations, environmental issues, and other facilities requirements.

Regulatory – 10% 
•    Develops policies, procedures, and systems for regulatory oversight from external bodies (e.g., accreditation and certification bodies, federal oversight, private sector agreements).
 

HR Responsibilities – 10% 
•    Performs HR functions in recruitment, hiring, terminations, merits/promotions, staff performance, and disciplinary actions.
•    Coaches, reviews and delegates work to other staff as needed.  When appropriate, directly manages staff.

Other duties – 5%
•    Serves as the subject expert for SAP functions, all administrative and administrative support software and databases, College guidelines, compliance, accreditation for all faculty and staff in the Center.
•    When appropriate, directly manages or coaches staff within the Division’s programs
•    Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. 
• Four years of relevant experience. 

Preferred Qualifications

• Master's degree in relevant field.
• 5+ years of relevant experience.
• Budget and financial management experience in an academic healthcare setting.
• Experience working with senior faculty.
• Prior BCM experience with business operations a plus.