Title:  Senior Research Administration Associate - Pre Award

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Hybrid
Salary Range:  Hiring up to $87,149
FLSA Status:  Exempt
Requisition ID:  14811


Supports the Department of Pediatrics/Critical Care Medicine/Hospital Medicine/Renal. The Senior Research Administration Associate will be primarily responsible for the pre-award financial management activities of grants, managing the award life cycle, from application to award closeout. Primary Responsibilities include cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports.  Must have wide-depth of knowledge with relevant experience of contracts, subcontracts, and be highly comfortable managing multiple projects at one time.  Reports through the Pedi-RRO Office and Division leadership for key deliverables.


This role is eligible for hybrid work arrangement working at least two days onsite.

Job Duties

  • Manages data of active, pending, and closed grants for the Research Resource Office, supporting one or more Divisions: number of submissions, number of awards, faculty effort and other statistics related to grant reporting.
  • Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
  • Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
  • Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
  • Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners.
  • Manages the Time/Effort certification process in the BCM Effort Reporting System.
  • Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors.
  • Supports Researchers in Pediatric Critical Care Medicine/Hospital Medicine/Renal. Divisions with 50+ faculty members.
  • Manages complex awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Preferred Qualifications

  • At least (4) years of relevant experience, in grant application development, budgeting, and/or grant financial management
  • Must have a working knowledge of sponsor application submission systems such as ASSIST, Workspace, and Proposal Central
  • Prior experience working in an academic research setting
  • Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest
  • Strong attention to detail and data quality



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.