Title:  Senior Research Administration Associate - Pre Award

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Hybrid within Greater Houston, TX
Salary Range:  $75,000 - $88,757
FLSA Status:  Exempt
Requisition ID:  18216


The Senior Research Administration Associate will provide Grants Administration support to the Department of Pediatrics and Texas Children's Hospital, including the Divisions of Psychology and Developmental Pediatrics. Primary responsibilities will include financial management activities of grants, managing the full award life cycle, from application to award closeout. Responsibilities will include cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports for budget accountability.


This role is eligible for a hybrid work schedule.


Employees with CRA certification are eligible for certification pay.

Job Duties

  • Responsible for the financial management activities of grants, managing the full award life cycle, from application to award closeout.
  • Manage data of active, pending, and closed grants for the Pediatrics Center for Research Advancement, supporting one or more Divisions: number of submissions, number of awards, faculty effort and other statistics related to grant reporting.
  • Provide budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
  • Negotiate industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
  • Assist with complex award submissions that have a multi-center/division design and budget.
  • Communicate with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
  • Manage Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners.
  • Manage the Time/Effort certification process in the BCM Effort Reporting System.
  • Ensure compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors.
  • Support Researchers in Psychology and Developmental Pediatrics, and other Pediatrics Divisions with 50+ faculty members.
  • Manage complex awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH.
  • Must have wide-depth of knowledge with relevant experience of contracts, subcontracts, and be highly comfortable managing multiple projects at one time.
  • Report through the Pediatrics Center for Research Advancement and Division leadership for key deliverables.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Preferred Qualifications

  • Experience in grant application development, budgeting, and/or grant financial management.
  • Working knowledge of sponsor application submission systems such as ASSIST, Workspace, and Proposal.
  • Prior experience working in an academic research setting.
  • Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest.
  • Strong attention to detail and data quality.



Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.