Title:  Senior Research Administration Associate - Pre Award

Division:  Medicine
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $75,000 - $87,149
FLSA Status:  Exempt
Requisition ID:  17136


The Research Team of Nephrology, Endocrinology, Infectious Disease, and IAR Sections at Department of Medicine, Baylor College of Medicine is seeking an experienced, reliable and enthusiastic Senior Research Administration Associate to manage the pre- and post-award processes for grant/contract activities in the department. The Senior Research Administration Associate is expected to be the resource for sections administrators, research admin staff, and principal investigators on grant submissions and post award management, and may train and mentor lower level associates and faculty on research administration under the supervision of the Research Director.


Employees with CRA certification are eligible for certification pay.

Job Duties


  • Manage federal, state and industry grants, contracts & subcontract submissions internally and externally. These submissions can be as small as $50K/year to >$500K a year.
  • Serve as POC between OOR, sponsors, PIs, collaborating institutions.
  • Gather and create documents necessary for grant submission including budget, budget justification, other support, statement of work, etc and communicate timelines to faculty to ensure applications are submitted on time to central office for review and approval.
  • Train/mentors lower level research associates and PI on grant submissions.
  • Consult with faculty regarding funding opportunities, eligibility and application requirements for sponsored research funding.
  • Review and approve grant application proposals for sections assigned in the College's electronic Biomedical Research and Assurance Information Network (BRAIN).
  • Ensure compliance with all guidelines for funding purpose.
  • Make recommendations for process improvement to increase efficiency and implement changes.
  • Attend workshops on research administration for continued education and contribute to the development and improvement of the pre-/post- award management process.



  • Provide oversights and advise on post-awards managements to section administrators and other members of research administration team in the department
  • Advise section administrators and PIs to confirm sourcing of research staff to appropriate accounts monthly.
  • Submit invoices to sponsors when applicable.
  • Contribute to the preparation of budget for annual grant reporting per sponsor guidelines.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Preferred Qualifications

  • Certified Research Administrator (CRA).
  • Must have good communication and interpersonal skills, be accountable, organized, self-motivated, a team player, work well under pressure, and have the ability to multitask.


Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.