Title:  Senior Research Administration Associate - Operations Projects

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $75,000 - $87,149
FLSA Status:  Exempt
Requisition ID:  17017


The Senior Research Administration Associate is responsible for oversight and support, may serve as a point of contact for faculty regarding general grants and contracts inquiries and transactions. Will provide management support for large industry-sponsored research projects involving 25 - 30 laboratory personnel. The job duties include development and monitoring of project timelines, identification of critical risk areas and developing mitigation strategies, guiding research assistants/technicians, and over the time management approvals to ensure lab operations are not disrupted. Oversees, manages, and leads day-to-day research operations to ensure that current and long-term business goals are met. Contribute to the implementation of activities and programs to ensure research projects are in compliance and have met all required objectives and goals.


Employees with CRA certification are eligible for certification pay.

Job Duties

  • Responsible for oversight and support for the pre- and post-award research administration and financial operations of multiple research studies and/or clinical trials.
  • Provide grant and financial management and guidance to program faculty and program directors Identify and review funding opportunities, as well as recommend and plan the implementation of large scale grant applications.
  • Review current research and administrative policies and procedures and communicate changes to faculty leaders.
  • Prepare annual budget and prepare quarterly program meeting agenda and reports.
  • Prepare all grants and subcontracts for the Genetics and Genomics and Neuro oncology program.
  • Review and approve grant submissions, sponsored agreements and related tasks in BRAIN.
  • Assist faculty in reviewing effort.
  • Monitor compliance with federal regulations and standard operating procedures.
  • Review and financial statements and balances on accounts and provide updates and reports to faculty. Liaison with institutional BCM SPO, CTA and Grants and Contracts offices. erves as a POC for general grants and contracts related questions and transactions.
  • Work in coordination and collaboration with pre-award and post award teams to ensure proper documentation is compiled and submitted for grant deadlines and submissions.
  • Coordinate with the Principal Investigator and Grants and Contracts team to open, close, and monitor, grant, subcontract, and unrestricted and pending accounts.
  • Coordinate additional projects and programs related to the grant and Principal Investigator. 
  • Ensure center project budget are monitored and controlled to meet goals and deadlines.
  • Monitor project expenditures; make recommendations pertaining to work operations and priorities to meet research objectives.
  • Track documentation, upload documents, and communicate with central departments to troubleshoot blocked invoices and Purchase Orders.
  • Develop standard operating procedures, implementation guides, and policy and procedures for project governance in G&G and Neuro Oncology.
  • Serve as POC for coordinating and processing HR personnel related program support, such as verification of personnel funding source and submitting positions for approval through the position management process.
  • Ensure the ongoing review and development of process improvements to maximize productivity.
  • Provide training to other research operations support staff.
  • Provide guidance to research assistants and technicians on project timelines and operational goals.



Duties related to the Genetics and Genomics program in the Cancer Center:

  • Manage the research admin operations of the multiple programs in the Oncology section of the Cancer Center, specifically in the Cancer Genetics and Genomics and Neuro Oncology Program.
  • Prepare grant support documents and reports related to research or philanthropy funding for employee effort changes to recommend actions to Assistant Director, Oncology.
  • Provide administrative guidance as it relates to NIH and relevant research policies and guidelines (institutional federal, state) to Program Director(s) as necessary.
  • Prepare expense reports, and annual reports to donors, foundations and granting agencies as part of financial management of philanthropy and grant funds including.
  • Assist in developing the programs' annual budget by cost centers and forecasts revenues and expenses.
  • Present financial information, including budgets and forecasting of revenue to Assistant Director, Director & program faculty.
  • Develop business plans for new and existing operations.
  • Prepare program plans, presentations and process maps for each program and for their respective strategic goals.
  • Analyze program goals, plans schedule of deadlines for completion, and develops action plan and processes for project completion from inception to evaluation.
  • Coordinate program activities; assign tasks and provides guidance to personnel responsible for specific functions or phases of the project.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience.

Preferred Qualifications

  • Experience with program coordination and project management
  • Previous experience working with grants infrastructures


Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.