Summary

The Senior Program Management Associate oversees the administration of one or more education programs focused on continuing medical education and related continuing education programs with an emphasis on live/hybrid meetings and enduring materials. This role offers a dynamic pathway for professional growth and development. You’ll receive additional training in Continuing Medical Education (CME), with potential opportunities to participate in state and national conferences and presentations positioning you at the forefront of your field. As your responsibilities evolve, you’ll be supported through mentoring and encouraged to expand your skill set. You'll also play a key role in advancing medical education innovations, contributing to meaningful change in how care is delivered and taught. If you're ready to grow, lead, and make a lasting impact, we invite you to apply today and take the next step in your career journey.
 
Baylor's Division of Continuing Professional Development offers certification services to support educational development and works with activity directors to develop program needs assessments, implement plans, and evaluate outcomes. It also uses the resources of Baylor’s Center for Collaborative and Interactive Technologies to develop innovative educational delivery methods, including just-in-time education, quality improvement, and online clinical decision support.
 
This position is eligible to work hybrid with on-site work in the Texas Medical Center and nearby area.  The typical schedule is Monday–Friday, 8 AM–5 PM, with occasional Saturday meetings onsite—about 6 to 7 times per year. 

Job Duties

• Ensures programs align with and meet compliance and accreditation guidelines; may provide guidance and leadership in the accreditation process.
• Plans, implements, and oversees education programs and activities (e.g., conferences, webinars, internet enduring activities).
• Plans and executes all logistics for live or hybrid CME activities, including venue selection, room setup, audiovisual coordination, catering, signage, registration, and travel arrangements for faculty and speakers, and arrangements for recording and production of enduring materials.
• Organizes and oversees learner (e.g., practicing clinicians, allied health professionals, nurses, etc.) recruitment efforts.
• Creates brochures and marketing materials and attends outreach events.
• Provides content development support for programs and activities.
• Assists with strategic planning initiatives and process improvement efforts.
• Develops evaluation instruments, analyzes data, and creates reports on progress and outcomes.
• Drafts, reviews and updates operations policies and procedures; recommends improvements.
• Performs financial management activities, including financial analysis and forecasting, financial reporting, or grant submissions/post-award administration.
• Supports and liaises with education partners to submit and complete continuing education applications.
• Monitors activity budget expenses, including maintaining a tracking system for invoices, fees, and payments.
• Develops and reviews promotional materials.
• Creates and reports results of evaluations, pre-/post-tests, and polls.
• Reviews required documentation for completeness, formats, and payments, when due.
• Gathers and analyzes data including preparing reports using ACCME PARS, Excel, MS Word, and Baylor's CE database.
• Serves as documentation historian including filing and tracking documents, managing the shared drive, etc.
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree.
• Four years of relevant experience.

Preferred Qualifications

• Experience working with an accreditation or credentialing organization in education or similar field preferred.