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Title:  Senior IT Project Management Associate

Division:  School of Medicine
Schedule:  Monday - Friday , 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $77,029 - $100,000
FLSA Status:  Exempt
Requisition ID:  8440

Summary

The Senior IT Project Management Associate will manage and coordinate the activities of assigned projects to ensure that project goals and objectives are successfully accomplished within specified time frames. Serve as the Senior Project Manager for new and ongoing project initiatives in applying information technology and educational methodologies to advance the dissemination of actionable evidence for implementation to faculty, practicing clinicians, and staff, (and when required to other learners including students, residents, and even patients).

 

This position will be remote and on-site.

Job Duties

  • Leads complex projects involving various departments and functions across multiple channels with responsibilities to include assembling teams; setting agendas with the Director; capturing and prioritizing action items; fostering engagement of faculty and team members in projects that range from site redesign to integration of new technologies to establishing policies and procedures for ongoing operational maintenance; and -monitoring budgets and timelines to ensure projects remain on time and on budget.
  • Designs new initiatives in alignment with the strategic directions set by the Director; identifies stakeholders, team members, consultants; defines project steps and timelines; works with CCIT team to establish metrics for success and benchmarks for intervention in projects that slip in timeline or budget; and presents projects and timelines using project management software.
  • Works with the Director to assemble, manage, and support new committees and advisory bodies as needed for expanding Continuing Professional Development (CPD) initiatives in support of projects with the College Clinical Enterprise and the SOM.
  • Ensures that the implementation of prescribed activities is carried out in accordance with specified project objectives.
  • Coordinates the scheduling of assigned project activities (e.g., meetings, conference calls, reports) with both internal and external members of project team with follow-up of action items from assigned individuals, identifying next steps in consultation with the Director, and intervening when and where needed to maintain schedules.
  • Maintains project timelines/calendars and budget projections across project portfolio.
  • Coordinates project operations across faculty, other BCM departments, DCPD/CME, DDHI/CCIT, and Baylor IT to advance projects, e.g., establishes, revises, and streamlines processes to ensure that all items are in line to convert CME activities to online format, pass quality assurance checks, and are communicated to marketing, etc.
  • Anticipates bottlenecks and barriers and executes appropriate mitigation plans.
  • Contributes actively to the development, implementation, and maintenance of appropriate procedures and standards concerning project activities.
  • Develops documentation and maintains project portfolios (e.g., records of activities, reports, meeting agendas/minutes, etc.) to ensure progress is made toward project objectives and deadlines.
  • Assists with preparing regular reports and presentations (e.g., weekly, monthly) regarding project updates and progress, and leads routine (e.g., weekly) status meetings.
  • Identifies opportunities for enhancing customer service initiatives. Customers include both internal and external project team members and stakeholders at the College, the Clinical Enterprise, the School of Medicine, affiliates, and external clients including funders, non-profits, public and private organizations, patient and patient advocacy groups, students, residents, fellows, clinicians, and others.
  • Facilitates the on-going process of quality improvement and enhancement while working with project teams, including content experts, faculty, medical writers, designers, developers, and other staff on assigned projects to create, publish, and “quality-assure” all new initiatives, while utilizing process improvement methods (e.g., data collection, analysis and interpretation, project support activities).
  • Provides guidance to project teams through the management of project scope, workflow, budget, timeline, risks/issues, resources, and evaluation, while also providing project management expertise (methodologies and tools) and facilitating training as needed.
  • Assists in the development of communications including reports, manuscripts, and professional presentations as assigned.

Minimum Qualifications

  • Bachelor's degree.  Four years of relevant experience may substitute for degree requirement. 
  • Four years of relevant experience.

Preferred Qualifications

  • Master’s degree or higher in business administration, health administration, information technology, medicine, basic or clinical research or a related field.
  • Five or more years of project management experience in information technology, medical education, clinical research, and/or in quality improvement.
  • Training or working knowledge in performance/quality improvement is desirable.

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 8440

CA