Title:  Senior Finance Operations Associate

Division:  Graduate Medical Education
Schedule:  Monday - Friday, 8 AM - 5 PM
Work Location:  Houston, TX
Salary Range:  $70,100 - $96,737
FLSA Status:  Exempt
Requisition ID:  9987


The Senior Finance Operations Associate position serves as the key institutional resource to address issues and concerns regarding GME finance topics from BCM Departments, affiliated training sites and GME leadership. This position in the GME office will responsible for regular reporting and analysis of affiliate stipends, departmental funds utilization of grant funds. This position will prepare and present reports to senior leadership of GME and the School of Medicine in order to optimize trainee financial allocations through affiliate hospital funding. Responsible for financial activities such as debt administration, issuance and analysis, budget, contract compliance, financial reports, and other business management services.


The position reports to the Senior Manager of Graduate Medical Education. 

The Office of Graduate Medical Education (GME) at Baylor College of Medicine serves as the official institutional liaison between its academic programs, affiliate partners, and the Accreditation Council for Graduate Medical Education (ACGME). GME provides administrative oversight and academic quality for over 180 ACGME accredited and non-ACGME approved residency and clinical fellowship programs. 


This position will support of the following areas that fall under the oversight of the GME office:
a. 1500+ trainee stipends across a multitude of affiliate hospitals in the Texas Medical Center (TMC) 
b. State-funded grant utilization and stewardship
c. GME central office operational budget 

Job Duties

  • Performs financial operations for GME, including monitoring the operating budget, financial analyses, financial reporting, and reconciliations.
  • Provides monthly and ad hoc reports for GME leadership to provide oversight of affiliate stipend use, grant funds utilization and central operations financial management. 
  • Provides monthly reporting to departments regarding grant funds use and affiliate billing across the College.
  • Conducts annual Full-Time Equivalent (FTE) allocation process with programs and partner institutions.
  • Manages state grant funds and provide financial support and for associated annual application/reports. 
  • Provides support to departments on new applications for state grants. 
  • Maintains vendor contracts; Updates annual contracts with departments and partner institutions.
  • Completes approvals in purchasing and expense management.
  • Prepares monthly reports documenting budgeted to actual FTE utilization to GME leadership. 
  • Develops, maintains and communicates policies and procedures in support of GME Finance operations.
  • Develops and ensures program compliance with GME billing and tracking policies and procedures.
  • Performs ongoing analysis to implement strategic initiatives; including financial and sensitivity analysis regarding cost-saving measures and revenue-generating activities.
  • Utilizes technology in the delivery of GME programs including Electronic Residency Management System (Med Hub), SAP, and other software as needed.

Minimum Qualifications

  • Bachelor's degree.
  • Four years of relevant experience.

Preferred Qualifications

  • Master's degree and two years of relevant experience may also be considered.
  • Advanced skills in Excel are essential to this role. 
  • Experience in an academic setting.
  • Experience in cost analysis and oversight of Full-Time Equivalent (FTE) and effort allocations. 
  • Experience in GME management software (such as MedHub) and SAP preferred.
  • Outstanding interpersonal skills including the ability to work on a team as well as multiple levels of stakeholders across the college and affiliate hospitals.
  • Excellent oral and written communication skills.
  • Strong organizational skills and efficiency, with strong attention to detail.
  • Commitment to excellence in customer service.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.