Summary

Job Duties

 Clinician schedules

• This involves detailed, complex primary administrator responsibilities on the scheduling platform QGenda, used by the Pediatric Cardiology Division at Texas Children's Hospital.
• Creates and update the elaborate participant profiles- which includes clinical/research/education/administrative targets and skill sets (what tasks each clinician is able to do)
• Creates and update skill/task profiles- ie the skill/task transesophageal echo is performed by a select group of clinicians and a capable clinician must be assigned to the echo lab every day, but may not be assigned when in clinic or on MRI duty or on certain non-clinical days such as vacation.
• Collaboratively develops and periodically update recurring outpatient physician and APP clinic assignments which necessarily vary by sub-specialty, location of the clinic, support requirements and day/week of the month.
• Collaboratively develops and then independently runs service schedules for heart failure/transplant services, acute care cardiology services,  and consult cardiology services.
• Collaboratively develops and then independently runs call schedules for week nights and weekends, ensuring complete and fair call distribution.
• Collaboratively develop and runs an integrated daily imaging schedules which spans multiple campuses
• Enters in service and call schedules for other teams which currently generate their own schedules: electrophysiology, adult congenital heart disease, cath, and fellows.
• Enact schedule changes in a timely manner for time away approved by the associate chief- ie for vacation, meetings, illness, etc.
• Ensures that schedule changes in QGenda are accurately also changes in EPIC, the clinical platform.
• Communicates in timely manner with clinicians, administrative and support personel about changes and issues with schedule.
• Identifies staffing gaps and work towards resolution.
• Prevents and resolves discrepancies for inpatient and outpatient clinical services and call.

Baylor College of Medicine faculty support

• Orients new BCM faculty - benefits, vacation, floating time off, holidays, QGenda, Success Factors.
• Organizes and track staff credentials for outside institutions for all Pediatric Cardiology faculty.
• Organizes and track licensure and other certifications needed (PALS, ACLS, IRB training, DEA etc).
• Provides performance reports tracking provider CART model clinical and non clinical time.
• Tracks and ensures appropriate research,educaitonand administration time for designated faculty.
• Tracks and counsels regarding vacation and floating time off days for each faculty member.
•  Ensures and track appropriate task assignment to each clinician for each day.
•  Support the Associate Chief.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Experience with QGenda, EPIC, Success Factors, Microsoft Office: Excel, Outlook, Word, Calendar Management.
• Ability to work independently and on a team.
• Ability to multi-task and able to work in fast paced environment.
• Excellent organizational and communication skills.