Summary

The Department of Medicine is seeking an experienced Senior Coordinator, Business Operations for Faculty Affairs to join the department's HR team.  The Senior Coordinator, Business Operations for Faculty Affairs provides centralized administrative and operational support for the Department of Medicine's Faculty Appointments and Promotions (FAP) processes and ensures compliance with institutional policies and procedures related to faculty appointments, promotions, and non-paid faculty appointments while serving as a key resource for faculty, administrators, and section leadership. Maintains department's FAP portal, coordinates documentation, drafts faculty correspondence, and assists with departmental faculty-related inquiries.

This position will offer the flexiblity of a hybrid work arrangement after an initial training period.

Job Duties

1. Reviews faculty appointment and promotion packages for completeness, accuracy, and compliance with institutional guidelines; advises Section Leadership on missing or incomplete documentation to ensure timely submission. 
2. Maintains and administers the Department of Medicine Faculty Appointments and Promotions (FAP) portal, including tracking submissions, updating records, managing workflows, and monitoring deadlines. Serves as the administrator for the Department of Medicine's Faculty Appointments and Promotions committee.
3. Provides guidance to faculty and section administrators regarding faculty appointment and promotion policies, procedures, timelines, and documentation requirements. 
4. Manages faculty-related inquiries received through the DoM HR inbox; responds to routine questions and routes inquiries to appropriate stakeholders as needed. 
5. Prepares reports, tracks faculty appointment and promotion metrics, and supports special faculty affairs projects and process improvement initiatives. 
6. Performs other job-related duties as assigned. 

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Bachelor's degree.
• Knowledge of faculty appointment, promotion, and academic personnel processes.
• Excellent written and verbal communication skills.
• Strong organizational and project management skills with attention to detail.
• Ability to manage multiple deadlines and prioritize competing responsibilities.
• Proficiency with Microsoft Office Suite.