Title:  Senior Coordinator, Program Management

Division:  Medicine
Schedule:  Monday - Friday, 8 AM - 5 PM
Work Location:  Hybrid
Salary Range:  $46,176 - 63,750
FLSA Status:  Nonexempt
Requisition ID:  11769

Summary

Baylor College of Medicine has an exciting opportunity for a Senior Coordinator, Program Management in the Department of Medicine. This role includes program management and development, accreditation, finance and human resources, recruitment and day-to-day operations and knowledge in the multiple academic health systems utilized.  This requires managing increasing scope and complexity of duties while providing providing leadership and management skills.  This particular position is for Cardiology, Interventional Cardiology, Allergy/Immunology and Rheumatology Fellowships.

 

Possesses fundamental knowledge of graduate medical education, accreditation, operations, and academic health systems to multiple Internal Medicine subspecialty program directors and their trainees.

 

This position is eligible to work a hybrid work arrangement working three days in the office and two days remotely.

Job Duties

  • Handle increasing scope and complexity of duties including ability to effectively multitask, communicate and manage many personality types. 
  • Ability to identify, prioritize and execute issues while working independently and meeting deadlines.
  • Function as liaison along with Program Director (PD), training site personnel, and the Designated Institutional Officer (DIO); other departments, divisions, fellows and outside agencies, i.e. American Board of Internal Medicine (ABIM), Accreditation Council for Graduate Medical Education (ACGME), Electronic Residency Application Service (ERAS), National Residency Matching Program (NRMP) and other medical boards.
  • Administrative responsibilities include evaluations/credentialing, recruitment, accreditation, information technology, human resources, finance and professional development.
  • Strategic planning with leaders to develop and present long-term strategies to ensure the viability, growth and enhancement of sub-speciality fellowship programs. Implement policies and procedures to comply with residency and accreditation guidelines and provide guidance on changing regulations and institutional policies.
  • Supervise organizing audio/visual needs, planning conferences, events.
  • Daily operations include completion of training verification forms, vacation/sick leave, fellowship credentialing, licensure and In-Training exams; and processing new/continuing/separating allocation forms.
  • Monitor and manage annual fellowship programs budget, monitor expenses, secure resources/ funding. 

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications and Skills

  • Bachelor's or Master's degree and no experience may also be considered.
  • Working knowledge of post-grad medical training programs.
  • Working knowledge of accreditation agencies.
  • Working knowledge of Microsoft Office applications.
  • Self-motivated and have ability to work both independently and with fellowship and department team members.
  • Advanced experience in using various Microsoft Office applications. Experienced with Internet applications, Concur system (travel and expenses reconciliations) and SAP system (Check requests, deposits, purchase orders and shopping carts, processing travel reimbursements and pre-trip approvals). 
  • Skilled in organizing projects and assignments effectively and efficiently
  • Ability to demonstrate tact and diplomacy when dealing with others and relaying confidential information.
  • Ability to get along with others along while multitasking within very busy programs and with a large number of trainees.

 

 

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 11769

CA; CH