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Title:  Senior Coordinator, Education Program Management

Division:  Medicine
Schedule:  Monday - Friday, 8:00 am - 5:00 pm
Work Location:  Houston, TX
Salary Range:  $41,601 - $63,723
FLSA Status:  Nonexempt
Requisition ID:  9218

Summary

This role includes program management and development, accreditation, finance and human resources, recruitment and day-to-day operations, and knowledge in the multiple systems utilized. This requires managing increasing scope and complexity of duties while displaying leadership and management skills. The Senior Coordinator, Program Management possesses fundamental knowledge of graduate medical education, accreditation, operations, and academic health systems to multiple IM subspecialty program directors and their trainees. 

 

With 14 sections, 10 centers, and seven vice-chair groups, the Margaret M. and Albert B. Alkek Department of Medicine is the largest adult practice department at Baylor College of Medicine. Founded in 1953, we are one of the largest education programs in the United States with more than 700 trainees, and highly competitive specialty fellowship training programs, including seven federally funded research training grants. Our health care providers see hundreds of thousands of patients in seven inpatient and outpatient facilities and our department's clinical excellence is recognized in U.S. News and World Report.

 

Flexible work schedule offered which includes the possibility of working from home 2 days/week.
 

Job Duties

  • Handles increasing scope and complexity of duties including ability to effectively multitask, communicate, and manage many personality types. 
  • Identifies, prioritizes and executes issues while working independently and meeting deadlines.
  • Functions as liaison with Program Director (PD), training site personnel, the Designated Institutional Officer (DIO) other departments, divisions, fellows and outside agencies, i.e. American Board of Internal Medicine (ABIM), Accreditation Council for Graduate Medical Education (ACGME), Electronic Residency Application Service (ERAS), National Residency Matching Program (NRMP) and other medical boards.
  • Handles administrative responsibilities including evaluations/credentialing, recruitment, accreditation, information technology, human resources, finance and professional development.
  • Participates in strategic planning with leaders to develop and present long-term strategies to ensure the viability, growth and enhancement of programs.
  • Identifies, develops and implements policies and procedures to comply with residency and accreditation guidelines, and provides guidance on changing regulations and institutional policies.
  • Supervises and organizes audio/visual needs, and plans meetings, conferences, and events.
  • Completes training verification forms, vacation/sick leave, fellowship credentialing, licensure and In-Training exams; processes new/continuing/separating allocation forms.
  • Monitors and manages annual program budget, monitors expenses, secures resources/funding.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Knowledge with ACGME or GME is preferred. 
  • Advanced experience using various Microsoft Office applications; experienced with Internet applications, Concur system (travel and expenses reconciliations), and SAP system (Check requests, deposits, purchase orders and shopping carts, processing travel reimbursements and pre-trip approvals). 
  • Ability to plan for and manage the administrative activities of the educational program through application of prescribed standards, policies and procedures; knowledge of information data systems and expertise in adapting them to support a clinical education program.

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 9218

CA