Title:  Senior Coordinator, Program Management

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $40,785 - $55,000
FLSA Status:  Nonexempt
Requisition ID:  6291


Baylor College of Medicine-Houston, Department of Pediatrics, is seeking a full-time Senior Coordinator, Program Management to serve as a key team member in the pediatric residency office. The Pediatric Residency Program is one of the largest in the country, which includes three umbrella programs. The Senior Coordinator, Program Management will assist with the day-to-day operations of a large residency program: coordinate and provide oversight in trainee recruitment, trainee onboarding/orientation, and trainee graduation. Additionally, will monitor compliance of all evaluations, online training modules, duty hours, supplemental payments, management of program letters of agreements, and all College mandates.  Due to Covid this position is hybrid, with some in office work and some remote work.

Job Duties

  • Assist with day-to-day operations of one of the largest pediatric residency programs in the country
  • Oversee onboarding and graduation of residents, research symposium, and performs day-to-day problem solving for residents and chief residents
  • Interview between 350 - 400 candidates during the recruitment season
  • Monitor and update program letters of agreements
  • Monitor and maintain all systems in Medhub, prep for Semi Annuals and Milestones
  • Communicate with all departments to prep for onboarding and ensure every Intern is trained and have fulfilled all of the requirements of the GME department
  • Order departmental supplies, pay bills/dues via SAP, reimburse residents via CONCUR
  • Update all annual requirements for ACGME/GME/Pedi-a-Link, etc
  • Mail pick up and distribution
  • Complete all requested forms for Residents, i.e. verifications, loan documents, etc.
  • Will be assigned one of our umbrella programs to monitor and assist Faculty with all assigned task
  • Assist with graduating residents,ordering diplomas, preping for graduation and all task associated
  • May be assigned to take minutes ifor meetings
  • Complete PO request, and complete and monitor supply orders
  • Assist and monitor residents during ITE exams
  • Assist Program Manager, Program Director, APD's and Chief's as requested

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Must be a self-starter
  • Knowledge of ACGME/GME guidelines
  • Above average Microsoft skills; willingness and ability to learn Concur, MedHub and SAP
  • Experience with Zoom and Microsoft TEAMS
  • Flexible, have a can do attitude, and willing to learn new programs
  • Must be able to work independently on projects
  • Self-starter with excellent problem solving skills and a team player
  • Good communication skills both verbally and written
  • Adaptable to change and work as part of the team and crosstraining
  • Ability to work from home (reliable internet)
  • Have a concept or be able to maintain a budget





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.