Title: Senior Coordinator, Program Management
Job Purpose
Provides administrative support for an education program, including undergraduate, graduate, residency, fellowship, clerkship, continuing medical education, or other College-affiliated education programs.
Job Duties
Manage daily operations of residency program, fellowship programs, visiting elective resident program and medical student program o Serves as a liaison for the education program with Undergraduate Medical Education (UME)/Graduate Medical Education (GME)/the Graduate School for Biomedical Sciences/the School of Health Professions/Student Affairs, internal departments, applicable external agencies, or trainees.
- Manage and provide administrative supervision of 24 residents and fellows across the Department of Urology.
- Manage and monitor operational budget for education programs alongside department administrator & business manager o Manages and monitors affiliate hospital funding (24 Trainee FTE's).
- Direct annual residency and fellowship recruitment and all events associated with recruitment alongside Program Director.
- Conduct meetings/assessments to evaluate program effectiveness and resident/fellow performance.
- Administrator for evaluation system in E*Value/MedHub.
- Ensure and monitor accreditation requirements under the Accreditation Council for Graduate Medical.
Education (ACGME):
- Completes ACGME WebADs update yearly (deep dive of training program) alongside Program Director.
- Ensure completion and the submittal of required ACGME milestones for every trainee.
- Review and ensure surgical case logs compliance alongside Program Director.
Other
Organize, attend, and manage the following committees:
- Ensure completion and the submittal of required ACGME milestones for every trainee.
- Monitor status of program letters of agreements as required for each training site through BCM’s legal office.
- Manage weekly conference scheduling alongside Program Director & Chief Residents.
- Responsible for onboarding of residents, fellows, visiting elective residents & medical student electives to four affiliate hospitals and BCM.
- Track, report and ensure compliance with procedures regarding licensing, contracts, certifications and credentialing of trainees.
- Plan and run graduation banquet/visiting professor events.
- Complete weekly education verifications for past fellows & residents.
- Serve as Administrative supervisor for QGenda/Departmental Call Schedule.
- Manage department’s Twitter account.
Clinical Delegate of Authority (CDA):
- Sponsored Guest Access (SGA) Administrator.
Minimum Qualifications
- High School diploma or GED.
- Four years of relevant experience.
Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.
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