Title:  Senior Coordinator, Program Management

Division:  Urology
Schedule:  Monday - Friday 8:00 a.m. - 5:00 p.m.
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $40,785 - $55,973
FLSA Status:  Nonexempt
Requisition ID:  6062

Job Purpose

Provides administrative support for an education program, including undergraduate, graduate, residency, fellowship, clerkship, continuing medical education, or other College-affiliated education programs.

Job Duties

Manage daily operations of residency program, fellowship programs, visiting elective resident program and medical student program o Serves as a liaison for the education program with Undergraduate Medical Education (UME)/Graduate Medical Education (GME)/the Graduate School for Biomedical Sciences/the School of Health Professions/Student Affairs, internal departments, applicable external agencies, or trainees.

  • Manage and provide administrative supervision of 24 residents and fellows across the Department of Urology.
  • Manage and monitor operational budget for education programs alongside department administrator & business manager o Manages and monitors affiliate hospital funding (24 Trainee FTE's).
  • Direct annual residency and fellowship recruitment and all events associated with recruitment alongside Program Director.
  • Conduct meetings/assessments to evaluate program effectiveness and resident/fellow performance.
  • Administrator for evaluation system in E*Value/MedHub.
  • Ensure and monitor accreditation requirements under the Accreditation Council for Graduate Medical.

Education (ACGME):

  • Completes ACGME WebADs update yearly (deep dive of training program) alongside Program Director.
  • Ensure completion and the submittal of required ACGME milestones for every trainee.
  • Review and ensure surgical case logs compliance alongside Program Director.



Organize, attend, and manage the following committees:

  • Ensure completion and the submittal of required ACGME milestones for every trainee.
  • Monitor status of program letters of agreements as required for each training site through BCM’s legal office.
  • Manage weekly conference scheduling alongside Program Director & Chief Residents.
  • Responsible for onboarding of residents, fellows, visiting elective residents & medical student electives to four affiliate hospitals and BCM.
  • Track, report and ensure compliance with procedures regarding licensing, contracts, certifications and credentialing of trainees.
  • Plan and run graduation banquet/visiting professor events.
  • Complete weekly education verifications for past fellows & residents.
  • Serve as Administrative supervisor for QGenda/Departmental Call Schedule.
  • Manage department’s Twitter account.

Clinical Delegate of Authority (CDA):

  • Sponsored Guest Access (SGA) Administrator.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.