Title:  Senior Coordinator, Program Management

Job Purpose

Provides administrative support for an education program, including undergraduate, graduate, residency, fellowship, clerkship, continuing medical education, or other College-affiliated education programs.

Job Duties

Manage daily operations of residency program, fellowship programs, visiting elective resident program and medical student program o Serves as a liaison for the education program with Undergraduate Medical Education (UME)/Graduate Medical Education (GME)/the Graduate School for Biomedical Sciences/the School of Health Professions/Student Affairs, internal departments, applicable external agencies, or trainees.
 

• Manage and provide administrative supervision of 24 residents and fellows across the Department of Urology.
• Manage and monitor operational budget for education programs alongside department administrator & business manager o Manages and monitors affiliate hospital funding (24 Trainee FTE's).
• Direct annual residency and fellowship recruitment and all events associated with recruitment alongside Program Director.
• Conduct meetings/assessments to evaluate program effectiveness and resident/fellow performance.
• Administrator for evaluation system in E*Value/MedHub.
• Ensure and monitor accreditation requirements under the Accreditation Council for Graduate Medical.
   

Education (ACGME):

• Completes ACGME WebADs update yearly (deep dive of training program) alongside Program Director.
• Ensure completion and the submittal of required ACGME milestones for every trainee.
• Review and ensure surgical case logs compliance alongside Program Director.

Other

Organize, attend, and manage the following committees:

• Ensure completion and the submittal of required ACGME milestones for every trainee.
• Monitor status of program letters of agreements as required for each training site through BCM’s legal office.
• Manage weekly conference scheduling alongside Program Director & Chief Residents.
• Responsible for onboarding of residents, fellows, visiting elective residents & medical student electives to four affiliate hospitals and BCM.
• Track, report and ensure compliance with procedures regarding licensing, contracts, certifications and credentialing of trainees.
• Plan and run graduation banquet/visiting professor events.
• Complete weekly education verifications for past fellows & residents.
• Serve as Administrative supervisor for QGenda/Departmental Call Schedule.
• Manage department’s Twitter account.
   

Clinical Delegate of Authority (CDA):

• Sponsored Guest Access (SGA) Administrator.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.