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Title:  Senior Coordinator, Program Management

Division:  Medicine
Schedule:  Monday - Friday, 8 a.m - 5 p.m
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  Up to $55,000
FLSA Status:  Nonexempt
Requisition ID:  3559
Job Purpose

Provides administrative support for an education program, including undergraduate, graduate, residency, fellowship, clerkship, continuing medical education, or other College-affiliated education programs.

Job Duties

The individual in this role provides leadership, management and possesses fundamental knowledge of graduate medical education, accreditation, operations, and academic health systems to multiple IM subspecialty program directors and their trainees while working in the Department of Medicine Education office. The increasing scope and complexity of duties requires the ability to effectively multitask and manage many personality types.  Prioritizing, working independently and meeting important deadlines is critical as well as exhibit exceptional communication, team work and professionalism skills.
Roles include program management and development, accreditation, finance and human resources, recruitment and day-to-day operations and knowledge in the sytems utilized.

• Responsible for providing moderate program/project coordination functions; the planning and execution of the educational mission in a fellowship program;
• Functioning as liaison among Program Director (PD), training site administration personnel, and the Designated Institutional Officer (DIO); other departments, divisions, fellows and outside agencies such as American Board of Internal Medicine (ABIM), Accreditation Council for Graduate Medical Education (ACGME), Electronic Residency Application Service (ERAS), National Residency Matching Program (NRMP) and other medical boards. 
• The annual program cycle is driven by recruitment, graduation, new-resident orientation and day-to-day operations. Administrative responsibilities include evaluations/credentialing, recruitment, accreditation, information technology, human resources, finance and professional development
• Collaborate with program leaders to develop and present long-term strategies to ensure the viability, growth and enhancement of programs. Identify, develop and implement policies and procedures to comply with residency and accreditation guidelines and provide guidance on changing regulations and institutional policies.
• Ensure timely completion of rotation and curriculum evaluations, residency case logs and entry into electronic databases
• Supervise the organization, audio/visual needs, and catering for meetings, conferences, events, certificate luncheons and graduation dinners
• Responsible for daily fellowship program operations; completion of training verification forms, vacation/sick leave, fellowship credentialing, licensure and In-Training exams; and processing new/continuing/separating allocation forms
• Fiscal Responsibility: Monitor and manage annual program budget, monitor expenses, secure resources/ funding.

Minimum Qualifications
  • Education Required: High School diploma or GED.
  • Experience Required: Four years of relevant experience.
  • Certification/Licenses/Registration: None Required.

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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