Title:  Senior Coordinator, Program Management

Summary

The Senior Coordinator will provide administrative and functional support for the Office of Faculty Affairs and Faculty Development at Baylor College of Medicine in support of the expansion of regional campus in Temple, Texas.

Job Duties

•    Assists with generating, reviewing, distributing, tracking, and archiving faculty appointment letters. 
•    Provides administrative support in the Position Control process.
•    Assists in posting faculty positions and following through to the end of the hiring process.
•    Works closely with colleagues in Human Resources, including Compensation, Records, Employment, Employee Relations, and International Services. 
•    Maintains a thorough working knowledge of college policies and procedures related to Faculty Affairs and related areas. Interprets and communicates BCM policy. 
•    Provides administrative support to faculty and staff to assure continuity of operations. 
•    Assists manager or head of the organizational unit in establishing and attaining goals and objectives. 
•    Oversees the preparation, filing, and maintenance of correspondence and other records. 
•    Makes copies, prints, scans, faxes, and distributes materials as needed. Interacts closely with faculty and departmental leadership on a daily basis.
•    Develops and maintains an integrated web platform for the Office of Faculty Affairs/Faculty Development
•    Assists with pre-award related tasks in support of faculty members in the unit.
•    May provide support for training grant applications and renewals.
•    Assists with program budget planning and monitoring.
•    Coordinates the triage and reporting faculty complaints, exit interviews, ethics point reports.
•    Coordinates faculty grievance and appeals processes, performs administrative duties for the Faculty Appeals Committee. 
•    Coordinates the faculty development workshop series. 
•    Coordinates new faculty orientations.
•    Ensures and prepares reports for accreditation readiness. 
•    Prepares faculty development, faculty career advancement and awards reports. 
•    Assists with the day-to-day operations of the Office of Faculty Affairs/Faculty Development.
•    Adheres to the highest degree of professional standards and maintains a strict and high level of confidentiality in matters that require discretion. 

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.