Title:  Senior Coordinator, Disbursements

Division:  Supply Chain Management
Schedule:  Monday - Friday, 8:00 am - 5:00 pm
Work Location:  Houston, TX
Salary Range:  $38,212 - $55,000
FLSA Status:  Nonexempt
Requisition ID:  12636

Summary

The Supply Chain Services Department is looking for a Senior Coordinator of Disbursements. The candidate will be responsible for accurate, timely and discretionary processing of Accounts Payable functions. The candidate will also coordinate between the vendor/supplier, BCM departments, and Procurement on timely posting of goods receipts, funds availability, pricing/quantity discrepancies, open credits, order holds, etc. This candidate will assist management with researching credit holds for assigned vendors and developing a clear action plan. In this position, the candidate will be responsible for reviewing, researching and resolving supplier and vendor invoice issues, and serve as a preceptor and resource to entry level staff.

Job Duties

  • Supports department's customer service based model which contributes to the success of the organization.
  • Serves as a preceptor, mentor and resource to incoming staff/new hires.
  • Reviews invoices for processing according to established purchasing guidelines and practices to ensure accurate and timely payments.
  • Communicates with internal and external customers in the P2P workflow such as Procurement, Baylor departments/end users and suppliers for timely processing and resolution of outstanding invoices.
  • Utilizes critical thinking and analytical skills to research and resolve 3 way match and other issues preventing invoices from successfully posting in the ERP system.
  • Routinely communicates with Accounting for monthly accruals and with Treasury and BCM banking partners for processing of daily wires and ACH payments including researching payment failures.
  • Prepares and analyzes monthly reports to review invoicing data such as vendor statements, blocked reports, and open payables to ensure all credits and debits are applied accurately and past due invoices are cleared timely.
  • Prepares journal entries to make corrections/adjustments for returned checks, credit card fees, bank account analysis fee and any other discrepancies or adjustments.
  • Delegates tasks to others and is responsible for reviewing work of others.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Basic knowledge and experience in Microsoft Office products (especially Excel).

 

 

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 12636

CA; CH