Title:  Senior Coordinator, Business Operations

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 AM - 5:00 PM
Work Location:  Houston, TX
Salary Range:  $54,950 - $63,723
FLSA Status:  Nonexempt
Requisition ID:  11979

Summary

The Senior Coordinator, Business Operations will be responsible for all activities pertaining to faculty affairs including logistics and administration of faculty recruitment, employment agreement preparation, visa processing (if applicable), on-boarding, promotion planning and submission and annual reappointments.  The coordinator will serve as the content expert on Faculty Affairs and will be the point of contact for faculty affair inquiries within the Cancer Center. The position also provides some administrative support to the Deputy Director of the Texas Children's  Cancer Center and serves as the primary backup for the Assistant to the Section Chief/Medical Director.  

Job Duties

  • Faculty Affairs-Faculty Recruitment
    • Coordinates all logistical aspects of recruitment visits including agendas, travel, planning and candidate reimbursement
  • Faculty Offers
    • Prepare and routes Employment Agreements for required signatures upon receipt of all necessary institutional approvals and salary recommendations
    • Sends contracts to faculty candidates and collect all needed documents for faculty appointment
    • Prepare and submits appointment request packet on behalf of Section Chief.
    • Engages the BCM ISO to process appropriate visa if visa is required for Faculty candidate
  • Faculty On/Off-Boarding
    • Ensures that all on/off-boarding activities (credentialing, malpractice, space assignment, start-up activities/purchases, addition to e-mail distribution lists, web site updates) are initiated in a timely fashion
  • Faculty Promotions
    • Works directly with Section Chief to plan, track and submit Faculty Promotion applications
    • Sends all promotion instructions and documentation requirements to faculty members who will be nominated for promotion
    • Creates and maintains promotion portfolios for each faculty member
    • Updates Faculty Promotion Planning/Status spreadsheet on behalf of the Section Chief
    • Submits application in Pediatrics Faculty Promotion system upon receipt of all required promotion documents
    • Responsible for all follow-up inquiries from faculty, Section Chief, Department leaders and BCM Faculty Affairs
  • Faculty Reappointments
    • Meets with the Section Chief to review all faculty appointments on an annual basis and verification for continued adjunct/voluntary appointments
    • Communicates to Department any exceptions to planned reappointments for the next fiscal year upon completion of review
    • Distributes all reappointment letters (~190 in 2022) for signature
    • Tracks and returns signed letters to Pedi-Administration by requested deadline

Minimum Qualifications

  • High School diploma or GED
  • Four years of relevant experience

Preferred Qualifications

  • Bachelor's degree
  • In-depth knowledge of BCM HR/Faculty Affairs processes and faculty promotion criteria
  • Strong communication skills (written and verbal)
  • Strong organization skills
     

 

 

Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 11979

CA