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Title:  Senior Coordinator, Business Operations

Division:  Human Genome Sequencing Center
Schedule:  Monday - Friday, 8 am - 5 pm
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $45,271 - $50,000
FLSA Status:  Nonexempt
Requisition ID:  6988

Summary

Assists Department Chair in a variety of administrative duties including performing scheduling meetings, maintaining calendars, preparing documents, making travel arrangements, ordering supplies and general administrative duties.
 

Job Duties

• Provide executive support to center director.
• Provide administrative support to senior faculty members and managers.
• Maintain calendars, schedule meetings, and arrange appointments as instructed.
• Manage all aspects of travel for HGSC center including departmental and institutional leave requests, registration, hotel, transportation, honorariums, and reimbursements.
• Manage and organize all aspects of the recruiting or visiting process for high profiled candidates or VIP guests.
• Prepare memos, general correspondence, graphs, and power point presentations.
• Maintain and updates faculty curriculum vitae in required institutional format utilizing medical publication websites.
• Monitor and maintain publications and bibliography's for faculty.
• Prepare monthly reconciliation reports for FastCard.
• Prepare purchase orders, checks requests, cash request and travel reimbursements.
• Responsible for organizing, coordinating, and managing special events.
• Monitor the inventory of office supplies, equipment and miscellaneous.
• Assist with grant preparations.
• Assist with recruitment process (setting up travel and interview schedules).
• Assist with maintenance with facility services.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

Bachelor's degree

 

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 6988