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Title:  Senior Coordinator, Business Operations

Division:  Human Genome Sequencing Center
Schedule:  Monday - Friday, 8 am - 5 pm
Work Location:  Baylor Main Campus, Houston, TX
Salary Range:  $45,271 - $50,000
FLSA Status:  Nonexempt
Requisition ID:  3441
Job Purpose

Assists department chair in a variety of administrative duties including performing scheduling meetings, maintaining calendars, preparing documents, making travel arrangements, ordering supplies and general administrative duties.

Job Duties

•    Provide executive support to center director. 
•    Provide administrative support to senior faculty members and managers.  
•    Maintain calendars, schedule meetings, and arrange appointments as instructed.  
•    Manage all aspects of travel for HGSC center including departmental and institutional leave requests, registration, hotel, transportation, honorariums, and reimbursements.
•    Manage and organize all aspects of the recruiting or visiting process for high profiled candidates or VIP guests.
•    Prepare memos, general correspondence, graphs, and power point presentations.  
•    Maintain and update faculty curriculum vitae in required institutional format utilizing medical publication websites.  
•    Monitor and maintain publications and bibliographies for faculty. 
•    Prepare monthly reconciliation reports for Fastcard. 
•    Prepare purchase orders, checks requests, cash request and travel reimbursements.
•    Responsible for organizing, coordinating, and managing special events. 
•    Monitor the inventory of office supplies, equipment and miscellaneous.  
•    Assist with grant preparations. 
•    Assist with recruitment process (setting up travel and interview schedules).
•    Assist with maintenance with facility services. 

Minimum Qualifications
  • High School diploma or GED.
  • Four years of relevant experience.

 

 

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

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