Summary

The Department of Molecular Virology & Microbiology at Baylor College of Medicine is seeking an exceptional Senior Coordinator, Business Operations to serve as a key administrative partner supporting the department's operations and workforce. This critical role manages Human Resources processes and may also oversee travel coordination, purchasing, and other business functions that support departmental success. The ideal candidate is a trusted and dependable professional with excellent communication, organizational, and technical skills, capable of exercising discretion, managing competing priorities, and driving tasks to completion with minimal supervision. A proactive, service-focused approach and a commitment to excellence are essential for success in this role.

Job Duties

• Submits new positions, salary changes, and other personnel transactions via SuccessFactors.
• Collaborate with recruitment liaisons and hiring managers to determine appropriate salaries for new hires.
• Tracks open positions, applicants, and new hire start dates and maintain department personnel files.
• Coordinates visa requests for new and current employees with the International Services Office.
• Ensures promotions, merit adjustments, and equity considerations align with funding availability.
• Addresses performance concerns and disciplinary actions in collaboration with hiring managers.
• Processes and maintains postdoctoral appointments.
• Communicates exit checklists to terminating employees.
• Assists with timekeeping for hourly and part-time personnel.
• Submits visitor requests as well as create Sponsored Guest Accounts for visitors and temp employees.
• May assist with purchasing using the Procure-To-Pay tool (Jaggaer).
• May assist with travel reimbursements via Concur.
• Maintains the department website and email distribution lists.
• Serves as the Effort Reporting Coordinator, managing outstanding reports and ERS inquiries.
• Manages PEPT entries for new and vacant positions.
• Acts as the main point of contact for employee compliance items and trainings.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Strong computer proficiency, including advanced knowledge of Microsoft Office applications (particularly Excel and Outlook), Adobe Acrobat and the ability to learn and effectively utilize new software systems, is preferred.