Summary

The Department of Medicine at Baylor College of Medicine is seeking an experienced and detail-oriented Research Program Management Associate to support multiple projects under the leadership of Dr. Hashem El-Serag. The Research Program Management Associate will be responsible for the comprehensive administrative management of a complex center grant (Digestive Disease Center) and other projects within the PI portfolio. This role does not conduct research or direct scientific methodology; it provides operational support that enables center leadership and research teams to carry out their work effectively. This includes organization and alignment of personnel, timelines, budgets, resources, and deliverables across one or more research initiatives to ensure work progresses as planned. The ideal candidate will provide expert guidance and proactive solutions to complex grant and administrative issues.

Job Duties

General

• Partners with the DDC leadership, affiliated investigators, and stakeholders.
• Facilitates collaboration among investigators, scientists, administrators, and external partners.
• Supports process improvements to strengthen center workflow and communication. 
• Works closely with the Center Director and Core Leaders to develop, prepare, and submit annual progress reports and other required documentation to the NIH and coordinates administrative components of submissions.
• Maintains program documentation, policies, and procedures.

Financial Oversight and Core Service Management

• Provides financial management for the center, including creating financial reports, monitoring expenditures across multiple cores and sub-projects, and recommending budget adjustments.
• Manages the administrative operations for the Center's core services, including budget allocation, tracking usage, and billing.

Operational Management and Reporting

• Supports development and maintenance of the program's day-to-day operations.
• Coordinates implementation of core research services and initiatives to ensure personnel, resources, timelines, and deliverables stay aligned.
• Tracks core and project milestones, grant objectives, and key priorities; provides regular progress updates to leadership.
• Prepares reports, presentations, and summaries for leadership, sponsors, and stakeholders.
• Contributes to outreach or professional engagement activities related to the center’s initiatives.
• Serves as point of contact between the Office of Research (OOR), sponsors, PIs, collaborating institutions.
• Ensures proposals comply with federal regulations, sponsor guidelines, and institutional policies.
• Coordinates the review and approval of required compliance components such as human subjects, animal subjects, and financial conflicts of interest.
• Coordinates core operations, pilot grant programs, annual symposium and enrichment programs.
• Performs other job duties as assigned.

Minimum Qualifications

• Bachelor's degree.
• Two years of relevant experience.

Preferred Qualifications

• Experience managing complex NIH grants (P30, P01, U-awards).
• Good communication/interpersonal skills, accountable, organized, self-motivated, team player, works well under pressure, multitasking.
• Strong project management skills.