Summary

The Elkins Pancreas Center (EPC), part of the Dan L Duncan Comprehensive Cancer Center at Baylor St. Luke’s Medical Center, specializes in the treatment of pancreatic cancer through a multidisciplinary approach to care. The EPC is seeking a highly motivated and experienced Research Coordinator III to lead and manage clinical research activities. This role requires independent decision-making, strategic oversight, and operational leadership of both interventional and observational clinical trials.

The Coordinator will serve as the primary point of contact for sponsors, investigators, and internal teams and will ensure that all trials are conducted with excellence, regulatory compliance, and a strong commitment to participant safety. Studies are sponsored by organizations such as the NCI, NIH, industry partners, non-profits, and biotech startups.

Research Coordinator III will play a critical role in researching protocols which include screening, enrollment, and monitoring of research participants. Ensures accurate data collection, documentation, organization and safety of research participants.

The ideal candidate will have excellent communication skills, work well independently, and thrive in a fast-paced, team-oriented environment.

While standard work hours apply, occasional weekend or after-hours work may be required. 

Job Duties

Clinical Trial Management – 35%

• Independently manage all aspects of complex surgical oncology clinical trials from startup through closeout.
• Develop and implement study-specific workflows, tools, and tracking systems to ensure efficient execution.
• Contribute to protocol feasibility assessments and strategic planning for upcoming studies.
• Lead initiatives to improve workflows and standard operating procedures.

Communication & Stakeholder Engagement – 20%

• Serve as the day-to-day project lead and primary liaison between sponsors, investigators, clinical teams, and the regulatory team.
• Represent the Principal Investigator (PI) during sponsor calls, site meetings, and protocol discussions as needed.
• Present data summaries, enrollment reports, and compliance updates to internal and external stakeholders.

Participant Coordination & Care – 30%

• Independently screen, consent, and enroll eligible participants, ensuring compliance with protocols and ethical standards.
• Coordinate participant schedules, visits, and procedures in collaboration with surgical and nursing teams.
• Engage with research participants to provide education, answer questions, conduct interviews, and ensure ongoing understanding and retention.
• Perform venipuncture (blood draws) on study participants.
• Collect, process, and ship biological specimens in accordance with protocol and IATA regulations.

Team Leadership & Mentorship – 10%

• Mentor junior coordinators and students.
• Supervise Summer Research Interns.

Regulatory, Financial, and Operational Support – 5%

• Collaborate with regulatory and finance teams to ensure successful clinical trial operations.

Minimum Qualifications

• Bachelor's degree in a related field. Four years of related experience may substitute for degree requirement.
• Two years of relevant experience.

Preferred Qualifications

• Phlebotomy certified.
• Demonstrated experience independently managing complex clinical trials.