Title:  Research Administration Specialist

Division:  Psychiatry and Behavioral Sciences
Schedule:  Monday - Friday, 8 am - 5 pm
Work Location:  Houston, TX
Salary Range:  $45,271 - $55,000
FLSA Status:  Exempt
Requisition ID:  6802


The Menninger Department of Psychiatry and Behavioral Sciences, located within the largest medical center in the world, provides compassionate and exceptional care as well as cutting-edge research and extensive education and training opportunities that prepare our next generation of providers for prominent positions nationally and internationally. The Research Administration Specialist will provide professional support to faculty in a busy, fast-paced academic department seeking extramural funding through research and service grants, cooperative agreements, sub awards, and contracts. This role must have a good command of finance and accounting principles and will perform a variety of analytical activities to ensure compliance with funder rules.

Job Duties

• Proactively alerts department administration of over- or under-spending of grants when providing budget projections as needed for PI decision making. Reviews expenditures against funding source guidelines, providing guidance as needed. Reviews research division faculty and staff for appropriate salary and expense allocation in the financial accounting system SAP (20%).

• Assists with Pre-Awards and Post-Awards. Assists in the development and continuous improvement of the pre- and post-award grants management process. Review and analyze current protocols, faculty-staff communication, and quality of the submission process (15%).

• Provides reports of financial data for budgeting and strategic financial planning. Participates in annual budget planning and appointment document process with department administrator and other key members of the department's finance team (10%).

• Assists with preparation of grants and subcontracts submissions internally (BRAIN) and externally (Sponsor sites). Prepares budget for grant quarterly/biannual/annual reporting purposes. Assures compliance with all guidelines (10%).

• Works closely with Principal Investigator's to assist in the development of proposals, and applications, and prepare Letters of Intent for subcontracts. Assists with the preparation of monthly financial projections (10%).

• Prepares financial reports and assists with tracking of research mission financials for department leadership review for financial performance of grants and contracts. Routes Financial Conflict of Interest to the Office of Research (10%).

• Supports PI in development and submission of progress reports, noncompeting continuations, no-cost extensions, and carryover requests. Prepares outgoing subcontracts and reviews incoming subcontracts (10%).

• Assists with the pre-certification process in the Effort Reporting System (ERS). Ensures the department is following the College's Time and Effort Policy and reporting in the Effort Reporting System (ERS). Acts as liaison to sub-recipients, BCM Departments, Sponsored Research Office and granting agencies. Serves as a resource for purchasing and travel on grants (10%).

• Performs other duties as assigned (5%).

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree. No experience required with Bachelor’s degree.
  • Degree in Accounting, Business, Management, or any related field.
  • Familiar with federal funding forms and portals.
  • Knowledge of NIH programs, SAP and BRAIN.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.