Title:  Research Administration Specialist

Division:  Office of Research
Schedule:  Monday - Friday, 8 am - 5 pm
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $45,271 - $58,854
FLSA Status:  Exempt
Requisition ID:  6192


Begin your career in the fast paced, dynamic world of research administration.  Apply today!


This is an entry level position into the complex field of Research Administration with the central Sponsored Programs office. The Specialist will receive training and coaching from experienced senior team members and gradually learn to work independently and become a full Associate. Position requires good reading and writing skills, ability to analyze and problem solve, and a high degree of flexibility in being able to respond to fast paced environment.


Located at the heart of the Texas Medical Center, the largest medical complex in the world, Baylor College of Medicine focuses the efforts of faculty, staff and trainees on improving health through science, scholarship and innovation. This vision is realized through collaborative research initiatives in which basic, translational, and clinical researchers work together across disciplines and specialties to discover fundamental insights into human health and disease and to apply their discoveries to develop new diagnostic tools and treatments.   Baylor is ranked 21st among U.S. medical schools in NIH funding for 2019.


The Sponsored Programs Office is a fast-paced, deadline-driven and dynamic environment offering a friendly and collaborative work culture with flexible work schedules and a strong work life balance.  We enjoy a good sense of humor and chocolate.

Job Duties

• Contributes to pre-award or programmatic activities throughout the grant life cycle from application to funding to annual reports to close-out.
• Reviews and approves grant applications, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) and ensure compliance with all policies and guidelines.
• Engages with the BCM researchers and departmental administrators as the lead communications monitor.
• Submits and monitors applications through the grant life cycle to include interpreting requirements and making recommendations to the research community.
• Follow checklists to fund awards and ensure that each award is in compliance with sponsor guidelines, the budget complies with college and sponsor requirements and all compliance requirements are approved.
• Tracks and communicates NIH guidelines regarding progress report and close out documents.
• Attends weekly office meetings and monthly workshops.
• Helps monitor office email and ensure communications are responded to in a timely manner.
• Maintains special tracking systems and follow detailed checklists to ensure accuracy and compliance.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree. No experience required with Bachelor’s degree.
  • Research administration or research experience.
  • Experience in MS Office (Outlook, Word, Excel, etc.).





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.