Title:  Research Administration Specialist

Division:  Surgery
Schedule:  Monday - Friday; 8:00 AM - 5:00 PM
Work Location:  Texas Medical Center, Houston, TX
Salary Range: 
FLSA Status:  Exempt
Requisition ID:  17782


The Office of Surgical Research (OSR) within the Michael E. DeBakey Department of Surgery is seeking a Research Administration Specialist to coordinate clinical trials pre- and post-award activities. The Research Administration Specialist will report directly to the Research Administration Manager and will focus on CDAs and CTAs submissions, renewal, monitoring and closeout. This position requires regular interaction with faculty and sponsors delivering high-quality customer service. Excellent communication skills and attention to detail skills are essential, as is adherence to quality standards and all relevant policies and award regulations.

Job Duties

  • Prepare and maintain reports for all industry-sponsored studies belonging to assigned PIs that show the financial status of each study, including both current revenue and expenses along with anticipated revenue and expenses. 10%
  • Regularly review all invoices for accuracy and ensure that they are paid in a timely manner. 10%
  • Review all sponsored contracts and invoices as appropriate on a routine basis to ensure invoicing occurs as outlined in the sponsored contract. 10%
  • Track payments to ensure they have been received and reflected in the study account as expected. 10%
  • Review hospital billing records, study accounts, and coordinate with study teams to be sure that all invoiceables listed on the contract are properly invoiced to the sponsor. 10%
  • Prepare clinical trial submissions internally (BRAIN). 10%
  • Submit CDAs, CTAs, NDAs. 10%
  • Contribute to the preparation of budgets for clinical trials for quarterly/biannual/annual reporting purposes. 5%
  • Maintain knowledge of all the relevant billing rules and guidance. 5%
  • Assist with preparing and maintaining standardized research service pricing with affiliated hospitals and clinics. Updates pricing lists as needed. 5%
  • Participate in budget and billing configurations in commercial CTMS, and utilizes CTMS functionality for financial management. 5%
  • Assist with ongoing quality improvement for clinical research financial management. 5%
  • Review accounts and identifies charges billable either to insurance or to the clinical research study.5%

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree.
  • Certified Research Administrator certification through the Research Administrators Certification Council (RACC).

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.