Title:  Research Administration Financial Specialist

Division:  Molecular Physiology and Biophysics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $45,271 - $52,860
FLSA Status:  Exempt
Requisition ID:  6804


The Research Administration Specialist position provides post-award grant financial support and guidance to the department of Molecular Physiology & Biophysics. This position serves as the department's primary source of expertise for grant financials. From funding to closeout, the majority of this position's duties are focused on post-award grant administration.  This is not a remote work position.

Job Duties

  • Provide guidance and recommendations related to sponsored research financials. Ensure compliance with all internal, state and federal policies and procedures.
  • Maintain post-award financial reports in collaboration with the Sr. Research Administration Associate and contribute to the continuous improvement of the post-award process:
    • Provide detailed monthly financial balance sheets to faculty, including salary forecast.
    • Collect, analyze and cleanup financial data and reconcile annual reports.
    • Ensure research faculty and staff salaries and expenses are appropriately sourced.
    • Provide personnel data for progress reports and maintain standard faculty documents.
    • Prepare and maintain subcontracts and invoices to other institutions as needed.
    • May work directly with faculty and trainees regarding grant budget/re-budget requests.
    • Serve as a liaison between faculty, sub-recipients, BCM departments, Grants, and/or federal/private funding agencies.
  • Serve as information resource and approver of financial reports and transactions by verifying funds availability and ensuring expenses meet institutional and sponsor guidelines:
    • Review and approve purchase requests and card reconciliations. Serve as information resource to department users.
    • Review and approve travel requests and employee reimbursements.
    • Prepare journal entries and work with Purchasing/department contacts to update purchase orders and transactions.
    • Work with Accounts Payable and Disbursements to process invoices and check requests.
    • May participate in the annual budget process and other special projects as needed

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor's degree in accounting or finance 
  • Working knowledge of SAP, Concur and SRM
  • Basic knowledge of grants
  • High attention to detail; proficient in MS Outlook, Word and Excel; excellent written/oral communication skills





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.