Title:  Research Administration Associate

Division:  Neurosurgery
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $56,895 - $78,514
FLSA Status:  Exempt
Requisition ID:  13757


The Research Administration Associate will be responsible in the preparation and submission of grants (Federal and Industry ) and to make sure it is accurate and submitted on time. Will work with other institutions to ensure that all the required documentations were submitted prior to SPO deadline. Will also prepare and submit all the required reporting such as Progress report, no cost extension, etc. Neurosurgery continues to increase our funded research and we are looking for someone with grants management experience in both NIH and industry sponsored grants.  Neurosurgery is known for investing in their employees and helping them grow. To read more about our department and the research, please visit  https://www.bcm.edu/departments/neurosurgery/research

Job Duties

  • Review research and recommend improvements to vice chair of research.
  • Prepare and submit grant and subcontracts both internally with SPO via BRAIN and externally via NIH and other sponsor websites. This requires completing the budget portion for review of the PI, understanding the sponsor guidelines and editing the proposal to meet the requirements, etc.
  • Review grant applications in BRAIN Biomedical Research and Assurance Information Network and approve for submission.
  • Pre-award and Post-award contribution that lead to development and continuous improvement for department.
  • Ensure compliance with all guidelines needed in the processing of grants and awards.
  • Enter required data into BRAIN. Work with other institutions (subcontracts) to ensure adequate documents are given to us for an on time submission.
  • Provide grant program, financial expertise and guidance related to sponsor research to faculty.
  • Generate reports needed for Progress reports, annual reports, department levels of authority reporting and close outs.
  • Generate monthly grant management summary reports for PI review.
  • Conduct annual research space survey and make recommendations to PI and the department.
  • Meet and discuss with faculty funding opts and application requirements for funding.
  • Prepare and maintain other support documents for faculty which is required for grant submissions and audits.
  • Complete research component of the department annual budget by budgeting for each awarded grant.
  • Maintain monthly, quarterly, and annual financial records for grants.
  • Contribute to Pre and Post award grant managements.
  • Process Neurosurgery HR Research hires in Success Factor.
  • Responsible for working with ISO regarding visa application, etc. for research hires.
  • Responsible for on boarding process for new Research staff and faculty.
  • Complete pre-review for all research certification effort and ensure effort certification is done on time.
  • Maintain accurate cost distribution on SAP Liaison between faculty and BCM and/or external vendors, subs sites, etc.
  • Communicate well and often with PI's, Department levels of authority, research contacts with any issues that may arise in the research study areas of the Neurosurgery department.
  • Provide assistance to faculty with whatever issues they have. Find a solution or contact the adequate contact person to assist them. Follow through the process to ensure everything was taken care of.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Grant management experience in both NIH and industry sponsored funding.
  • Be able to work with a high volume of grants and many PI's.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.