Title:  Research Administration Associate

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $56,895 - $78,514
FLSA Status:  Exempt
Requisition ID:  12286


Supports the Department of Pediatrics/Critical Care Medicine & Epidemiology. The Research Administration Associate will be responsible for the pre-award and post-award financial management activities of grants, managing the full award life cycle, from application to award closeout. Responsibilities will include cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports.  Primary focus will include less-complex Basic Science and Human Subject Research, with a significant amount of awards that are federally funded.

Job Duties

  • Manages data of active, pending, and closed grants for the Research Resource Office, supporting one ore more Divisions: number of submissions, number of awards, faculty effort and other statistics related to grant reporting.
  • Provides budget input and guidance to principal investigators when drafting budget justifications, creates the budget spreadsheets, and completes other budget forms for submission and reporting.
  • Negotiates industry-sponsored contracts, including clinical trial agreements, sponsored research agreements, and material transfer agreements.
  • Communicates with BCM Accounting, Grants & Contracts, and collaborating institutions to ensure sub-awards and independent consultant agreements are established and executed in a timely manner.
  • Manages Cost/Effort allocations in PEPT/SAP for research faculty, employees, and learners.
  • Manages the Time/Effort certification process in the BCM Effort Reporting System.
  • Ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, employees, learners, Baylor College of Medicine, and sponsors.
  • Manages the Division of Pediatric CCM & Epidemiology research portfolio. (Awards range from ($50K-$1M/ea).
  • Manages awards and sub-awards from multiple sponsors and outside institutions: industry, clinical, federal, and foundation - including, but not limited to CDC & NIH. 

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Bachelor's Degree, preferably in Business, Finance, Accounting or related field.
  • At least 2 years of relevant experience, in grant application development, budgeting, and/or grant financial management.
  • Contract management and/or accounting a plus.
  • Prior experience working in an academic research setting.
  • Must be able to work independently, with moderate supervision, supporting (10-12) active researchers in Pedi-CCM & at least (2) active researchers in Epidemiology.
  • Must have knowledge with relevant experience of contracts and subcontracts.
  • Ability to understand and manage the complexities of research grants, including issues related to informed consent, access to data, and conflict of interest.
  • Strong attention to detail and data quality.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.