Title:  Research Administration Associate

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $56,895 - $78,514
FLSA Status:  Exempt
Requisition ID:  11996


The Research Administration Associate will be responsible for the pre-award and post-award financial management activities of grants and clinical trials within the Department of Pediatrics, Research Resource Office (RRO). Primary responsibilities will include clinical trial payments, invoicing and reconciliations. Additional responsibilities may include cost assessment, budget development, financial set-up, resource allocation, and preparation of quarterly reports.

Job Duties

  • Manages complex contract and subaward portfolios for the RRO
  • Maintains data of all active, pending, and closed RRO clinical trials
  • Prepares monthly reports using SAP accounting software, BRAIN, CTMS and/or contract tracking data
    • Reviews research expenditures to ensure accuracy and appropriateness prior to billing sponsor
    • Invoices industry sponsors in a timely manner to ensure payment
    • Maintain budget section in Clinical Trial Management System (CTMS)
  • Track all revenue and expenditures related to studies in CTMS
  • Works in partnership with investigators to perform cost analysis for industry sponsored clinical trials and investigator-initiated studies, through detailed review of the protocol/study design and related documents
  • Works in partnership with investigators to develop budgets as per the cost analysis, which includes all appropriate expenses for clinical trial contract submissions
  • Assists with creation and reconciliation of internal/external billing policy, ensuring compliance with applicable federal regulations
  • Assists with developing and maintaining SOP's and procedural guides/guidelines
  • Serves as an information resource related to grants and contracts for faculty, fellows, and staff
  • Prepares budgets for pre-award applications to sponsors and ensures accurate routing through the College's electronic Biomedical Research and Assurance Information Network (BRAIN):
    • Reviews and negotiates research budgets and agreements with industry sponsors
    • Interacts with outside affiliates to obtain pricing related to research costs
  • Will assist Senior Management with training others in financial management activities of grants and clinical trials as needed, but will not directly supervise others

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • At least 2 years of experience in accounting or clinical research related field
  • Prior experience working in an academic research setting 
  • Direct experience in the clinical trials billing and budgetting areas
  • Basic understanding of accounting principles and post-award management of a clinical trial study
  • Strong attention to detail and data quality
  • Ability to understand and manage the complexities of research contracts, including issues related to informed consent, access to data, and conflict of interest



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.