Title:  Research Administration Associate

Division:  Pathology
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $56,895 - $78,514
FLSA Status:  Exempt
Requisition ID:  9769


The Research Administration Associate develops and implements grants administration internal procedures to insure compliance with BCM policy.  Provides guidance and resolutions to issues as related grants management and business operation.  Oversees the financial administration of grants and contracts from budget setup through award closeout.  Assists in the development and submission of the annual budget for the academic section. 

Job Duties

  • Manages the overall grants for the department and the Center for Drug Discovery.
  • Serves as department approver for proposal submissions.
  • Collaborates with Grants & Contracts personnel in the completion of final financial reports and grant close outs.
  • Manages salary and effort reporting and certification for faculty and staff, according to proposed commitments.
  • Functions as pre-reviewer for all research effort reports in Effort Reporting System.
  • Monitors financial activity and ensure appropriate funds utilization of research dollars.
  • Meets regularly with research faculty to review grant accounts financial reports, personnel changes based on funding, ending grants, and  proposal submission plans. 
  • Provides guidance to faculty and grants office staff regarding financial matters related to sponsored projects.
  • Oversees inventory control and asset utilization reports for research capital inventory.
  • Assists in space Inventory assignment and conduct the space survey to identify space functional usage and analyze funding vs. space allocation information to assist Department Chairman with space assignments and reallocation of laboratory space.
  • Assists in developing the annual budget for the Academic Section.
  • Oversees the management of all research budgets and corresponding accounts.
  • Serves as approver of financial transactions in the areas of accounts payable, travel, and purchasing; verifies funds availability and ensures expenses meet institutional and sponsor guidelines.
  • Manages special projects.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Experience in grants finance administration.
  • Self-motivated.
  • Team player.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.