Title:  Grants/Research Administration Associate - Grants

Division:  Molecular Virology and Microbiology
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $55,779 - $72,514
FLSA Status:  Exempt
Requisition ID:  4550

The Department of Molecular Virology and Microbiology is seeking a highly motivated and competent professional to serve as a Research Administration Coordinator in a team-based office setting with primary responsibilities for providing administrative financial support to support the grants and contracts tasks and to support faculty in the Vaccine Research Center.  This position is in a busy, fast paced clinical research environment working with multiple faculty and clinical research staff.

Job Duties
  • Grants & Contracts and Contracts & Testing Agreeements
  • Grants & Contracts (NIH)
    • Submit and monitor grant and contract applications
    • Prepare budgets for proposed studies
    • Approve and monitor expenses on all projects
    • Prepare monthly financial projections for individual studies and a summary of all costs
    • Manage post-award activity (validate expenditures; prepare and reconcile financials by project if required)
    • Manage monthly effort - gather, organize, calculate, distribute, discuss/resolve issues, enter, make adjustments to effort and prepare effort reports
    • Work with OOR to issue new subcontracts
    • Review, audit, and approve subcontract invoices
  • Contracts & Testing Agreements (Industry)
    • Prepare budgets for proposed studies
    • Negotiate industry agreements
    • Negotiate industry budgets
    • Create industry invoices and manage accounts receivable
    • Manage post-award activity (validate expenditures; prepare and reconcile financial reports)
    • Prepare financial projections
  • Investigator Support (15%)
    • Provide monthly account projections to monitor balances
    • Assist with formatting of manuscripts, etc.
    • IRB communications
  • Accounting/Reporting System Software (5%)
    • Approve check requests, journal vouchers, personnel reimbursements and study participant fees.
    • Provide back-up support by creating these documents when needed
    • Enter cost and effort distributions in SAP monthly.
  • Ordering System & Concur Travel System (5%)
    • Approve purchase requisitions, travel requests and travel expense reimbursements
    • Provide backup support by creating these documents when needed
  • Supervise regulatory affairs coordinator that also handles general office support
Minimum Qualifications
  • Bachelor's degree.
  • Two years of relevant experience.
Preferred Qualifications
  • Must be able to work in a busy environment.
  • Must have exceptional communication skills, both written and verbal, be regarded as a team player, have strong and proven organizational skills, and have a personal initiative to work independently.
  • Experience working with SAP and Microsoft Office tools (e.g. Word, PowerPoint, Excel), is strongly preferred.
  • Previous work experience in an academic medicine environment is a desired.
  • Prefer 5 years of responsible administrative experience.
  • Prefer Certified Research Administrator Certification (NCURA).





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.