Title:  Research Administration Associate

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Hybrid within Greater Houston, TX
Salary Range:  $67,000 - $78,514
FLSA Status:  Exempt
Requisition ID:  18414


The Research Administration Associate will work on pre-award and/or post award activities and program activities for the Pediatric Hematology/Oncology Cancer Center and Clinical Research Office. This includes planning, execution, and coordination and management of all grant related submissions for the Cancer Center. The main goal of this position is to provide contract submission support and coordinate all grant related activities to support Clinical Research Office (CRO) level projects.  This position will be housed in the Pediatric Hem/Onc and supports Cancer Center Faculty. Primary coordination and management of all grant related submissions under the Center Director and the CRO OUA and program infrastructure.


This role has the future potential for a hybrid work schedule.


Employees with CRA certification are eligible for certification pay.

Job Duties

  • Coordinates thorough, but timely, review and approval of grant applications/contracts and associated budgets.
  • Certifies data in electronic proposal system-Biomedical Research and Assurance Information Network (BRAIN).
  • Prepares contracts and subcontracts for submission into BRAIN.
  • Prepares reports using BRAIN data and contract tracking data.
  • Presents information related to grants and contracts to faculty, students, and staff.
  • Provides weekly updates of contract status and timely execution.
  • Serves as point of contact for general grants and contracts related questions and transactions.
  • Reviews and updates documentation pertinent to grants, including application guidelines, contracts, invoices, close-out financial reports, etc.
  • Works with the Principal Investigator and Grants and Contracts team to open, close, and monitor, grant, subcontract, and unrestricted and pending accounts.
  • Tracks documentation, uploads documents, and communicates with central departments to troubleshoot blocked invoices and Purchase Orders.
  • Maintains records for each grant or account, including applications, communication with sponsor, etc.
  • Coordinates additional projects and programs related to the grant and Principal Investigator.
  • Continuously improves on processes and systems that may require understanding of a broader set of issues or other job areas.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Experience multi-tasking and tracking of multiple contract and subcontract agreement.
  • Should be well organized, independent worker, and detailed oriented.
  • Experience working in Excel.
  • Great written communication skills.



Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.