Summary

The Research Administration Associate will support faculty members of the section of Immunology, Allergy and Rheumatology by managing the pre-award and post-award processes for grant activity assigned in the Department of Medicine.  Will work along other members of central research team to ensure application are complete and accurate for final submission under supervision of the Research Director. The Research Administration Associate is expected to work independently but have other team members as resources when needed. 

After initial training period this role may be eligible for a hybrid work schedule.

Employees with CRA certification are eligible for certification pay.

Job Duties

Pre-Award (60%)

• Assist investigators to prepare federal, state and industry grants, contracts & subcontract submissions internally and externally. These submission can be as small as $50K/year to >$500K a year.
• Serve as liaison between PI and SPO to correct applications and create/execute subaward agreements.
• Gather and create documents necessary for grant submission including budgets, budget justification, other support, statement of work, etc and communicate timelines to investigator to ensure applications are submitted on time to central office for review and approval.
• Review and approve grant applications in the College's electronic Biomedical Research and Assurance Information Network (BRAIN).
• Ensure investigators and applications are complaint with all guidelines.
• Attend workshops on research administration for continued education and contribute to the development and improvement of the pre-/post- award management process.

Post-Award (40%)

• Submit invoices to sponsors when applicable.
• Work with research manager / section administrator and Sponsored Programs Finance to ensure revenue is routed to appropriate accounts.
• Work with investigators to confirm sourcing of research staff to appropriate accounts monthly.
• Prepare financial reports to track research mission financial for monthly/quarterly/annual review upon request.
• Track grant expenses and ensure appropriate use of funds.
• Validate incoming subaward invoice with investigators when applicable.
• Perform other job-related duties as assigned.
   

Minimum Qualifications

• Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

Preferred Qualifications

• Experience with grant management in an academic research medical center
• Organized, self-motivated, team player, works well under pressure, multitasking