Summary

The Margaret M. and Albert B. Alkek Department of Medicine at Baylor College of Medicine is seeking a highly motivated and detail-oriented Research Administration Associate to join our multi-section team. This position will be responsible for managing pre and post award administration for multiple sections. The ideal candidate must be detail oriented, able to multitask, and work in a fast-paced environment.

Job Duties

• Prepare grant and subcontract submissions internally (BRAIN) and externally (Sponsor sites).
• Contribute to the development and continuous improvement of the pre-award and post award grants management process. 
• Review and analyze current protocols, faculty-staff communication, and quality of the submission process. 
• May make recommendations for process revisions and implement changes as appropriate. 
• Review and approve grant applications, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of the department. 
• Prepare budgets for grant quarterly/biannual/annual reporting purposes. 
• Prepare financial reports and track research mission financials for department leadership review for financial performance of grants and contracts. 
• Ensure compliance with all guidelines. 
• Prepare outgoing subcontracts and review incoming subcontracts. 
• Perform other job-related duties as assigned.

Pre-Award Activities

• Assist faculty in identifying funding opportunities and ensuring eligibility for grant submissions.
• Prepare and coordinate the submission of research grant applications, including reviewing and ensuring compliance with all guidelines, formatting, and timelines.
• Develop budgets for grant proposals, ensuring appropriate allocation of resources and alignment with sponsor requirements.
• Liaise with the Office of Sponsored Programs and other internal departments to submit applications and address issues. 

Post-Award Activities

• Monitor awarded grants and contracts, ensuring funds are spent in accordance with sponsor regulations and institutional policies.
• Prepare financial reports and reconciliations for research projects, working closely with the finance department and principal investigators (PIs). 

Minimum Qualifications

• Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.