Summary

The Department of Ophthalmology at Baylor College of Medicine is seeking a highly motivated and detail-oriented Research Administration Associate to join our team. This position will be responsible for managing pre and post award administration for multiple principal investigators. The ideal candidate must be detail oriented, able to multitask, and work in a fast-paced environment.

Employees with CRA certification are eligible for certification pay.

This position is eligible for a hybrid work schedule after completing training.

Job Duties

• Prepare grant and subcontract submissions internally (BRAIN) and externally (Sponsor sites).
• Contribute to the development and continuous improvement of the pre-award and post award grants management process. 
• Review and analyze current protocols, faculty-staff communication, and quality of the submission process. 
• Review and approve grant applications, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of the department. 
• May make recommendations for process revisions and implement changes as appropriate. 
• Prepare budgets for grant quarterly/biannual/annual reporting purposes. 
• Prepare financial reports and track research mission financials for department leadership review for financial performance of grants and contracts. 
• Ensure compliance with all guidelines. 
• Prepare outgoing subcontracts and review incoming subcontracts. 
• Perform other job-related duties as assigned.

Pre-Award Activities

• Assist faculty in identifying funding opportunities and ensuring eligibility for grant submissions.
• Prepare and coordinate the submission of research grant applications, including reviewing and ensuring compliance with all guidelines, formatting, and timelines.
• Develop budgets for grant proposals, ensuring appropriate allocation of resources and alignment with sponsor requirements.
• Liaise with the Office of Sponsored Programs and other internal departments to submit applications and address issues. 

 Post-Award Activities

• Monitor awarded grants and contracts, ensuring funds are spent in accordance with sponsor regulations and institutional policies.
• Prepare financial reports and reconciliations for research projects, working closely with the finance department and principal investigators (PIs). 

Minimum Qualifications

• Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
• Two years of relevant experience.

Preferred Qualifications

• Grants management experience in a academic research setting