Title:  Research Administration Associate - Central Pre Award

Division:  Office of Research
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Remote
Salary Range:  $67,000 - $78,514
FLSA Status:  Exempt
Requisition ID:  17788


This Research Administration Associate (RAA) supports the central Sponsored Programs office and contributes to the pre-award and programmatic activities at the institutional level for all federal, state, and private foundation research grant awards. The RAA ensures compliance with all federal, sponsor, and institutional policies and guidelines and serves as a liaison between faculty, Baylor College of Medicine, and sponsors. The RAA also supports the college in a variety of other biomedical research initiatives. This position is business transactional in nature in a high volume, deadline driven work environment. It requires good reading, writing, and organizational skills, the ability to analyze and problem solve, and a high degree of flexibility in being able to respond to a fast paced work environment.


The role is eligible for a hybrid work schedule.  Would consider fully remote role as well if outside the Houston area.


Employees with CRA certification are eligible for certification pay.

Job Duties

  • Processes, prepares, reports, tracks, and ensures compliance on a variety of pre-award transactions in the central office.
  • Reviews, submits, and tracks budget and administrative sections of grant applications and progress reports using internal and external sites and databases.
  • Reviews, negotiates, tracks and follows the execution of a variety of research agreements, such as subaward agreements, material transfer agreements, data use agreements and confidentiality agreements.
  • Processes research awards and prepares accounting information for the post-award central team.
  • Attends weekly office meetings and monthly/quarterly workshops.
  • Monitors office email and ensure communications are responded to in a timely manner.
  • Maintains special tracking systems and follows detailed checklists to ensure accuracy and compliance.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Two years of relevant experience.

Preferred Qualifications

  • Experience with research administrative work in an academic research setting.
  • Experience with contract management and negotiation.




Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.