Title:  Regulatory Affairs Specialist

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $46,176 - $60,000
FLSA Status:  Exempt
Requisition ID:  7694


The Regulatory Affairs Specialist position provides specialized regulatory support to the Director of Quality Assurance and Regulatory Affairs in support of the Section of Pediatric Tropical Medicine at Baylor College of Medicine vaccine initiatives. Under the guidance and direction of the Director, the Regulatory Affairs Specialist supports administrative and project related duties of the department as assigned, including coordinating, operations, and completing regulatory submissions, and support during external assessments, audits, and/or inspections, as requested. The Regulatory Affairs Specialist also assists in developing and implementing regulatory strategies and processes to ensure timely development, manufacturing, and distribution of products in compliance with applicable regulations and standards. This position works closely with cross-functional teams within the Texas Children's Hospital Center for Vaccine Development (TCH-CVD) and its partners to prepare regulatory submissions.

Job Duties

  • Provide operational, administrative and logistical support for the Quality Assurance and Regulatory Affairs units
  • Coordinate regulatory correspondence across internal stakeholders and external institutions
  • Assure distribution of appropriate information between investigators, regulatory agencies and personnel involved in implementation of research projects
  • Act as a liaison between regulatory agencies, the sponsor and the investigators to ensure that protocols and protocol amendments are submitted appropriately and that annual reviews are submitted in a timely manner
  • Coordinate and participate in planning and developing regulatory strategies for project implementation and operational activities
  • Maintain and expand understanding of federal regulations, ICH guidelines and internal SOPs by producing work in compliance with those regulations, guidelines and SOPs
  • Work closely with cross functional teams to ensure that all regulatory documents for research studies are up-to-date so as to streamline work and achieve mutual goals
  • Attend all required meetings to develop an understanding of the vaccine development landscape in order to more accurately assist in the preparation of submissions
  • Prepare protocol documents and required regulatory forms in order to obtain institutional and regulatory agency approval
  • Plan and pursue activities to promote self-development related to vaccine development and regulatory issues

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor’s degree in a health-science discipline
  • One to three years' professional experience within an FDA regulated industry, preferably pharmaceuticals and/or within an academic medical center setting that routinely requires regulatory submissions to FDA and other regulatory institutions 
  • Proficiency with MS Word, Excel and Adobe
  • Proficiency with document control and reference management software
  • Basic understanding and application of principles, concepts, practices and standards, and knowledge of industry practices
  • Basic understanding of GxPs (GCPs, GLPs, GMPs) and regulatory guidelines such as FDA and ICH guidelines
  • Requires excellent written and oral communication skills
  • Requires the exercise of tact and diplomacy in dealing with faculty, staff and students
  • Proficient in the use of a personal computer and Adobe Acrobat, MS Word and Excel Microsoft software programs
  • Prior experience with data management of research and regulated protocols may be required
  • Must be extremely resourceful and able to work independently, with limited supervision
  • Ability to multitask, problem solve, set and meet deadlines
  • Ability to work collaboratively with all levels of staff and range of personalities, culture and working styles
  • Excellent project management and organizational skills
  • Ability to perform detail‐oriented work with a high level of accuracy





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.