Summary

The division of Neonatology is seeking for a leader to join our team-based administrative office setting with primary responsibilities for supporting business operations including the management of administrative staff with responsibilities that include credentialing, faculty support, GME support, purchasing, financial transactions and budget management. The position has a large focus in supporting the office of the division chief, ensuring day-to-day administrative operations run smoothly. This position also manages a $32M expense budget.

Job Duties

• Manages and develops Pedi-Newborn budget of $32M budget, including all financial transaction approvals for operational funding sources (make-whole).
• Responsible for development and leading process improvement initiatives, and implementation of aspects of the Division's Chief's strategic plan,  specifically initiatives related to education, faculty recruitment, and development.
• Main contact and recognized administrative leader for the division; all Department of Pediatrics communications will be directed to this leader for compliance, implementation, communication and driving results.
• Manages relationships for Ben Taub hospital presence ensuring affiliate invoicing and clinical FTE needs are met and communicated.
• Leads, plans and is the main contact for the division's national conferences (CHNC, BALI, Nursing Symposium, etc.).
• Drives collaboration on inter-facility projects (like NICU Expansion) to ensure TCH and BCM teams are aligned with processing mapping, prioritization and meeting deadlines.
• Drives collaboration between TCH affiliate leadership as the BCM representative for marketing efforts, ensuring BCM mission values are represented in TCH/Clinical marketing materials.
• Provides supervision to administrative team members and daily operations.
• Responsible for monthly reconciliation of Community Initiatives cost allocations (14 sites).
• Responsible for Ben Taub affiliate FTE invoice allocations (only division within Pediatrics).
• Responsible for submitting and processing faculty promotions.
• Primary division contact and responsible for the management of the Division's strategic initiatives and ensuring adherence to the project management Gantt chart for Pedi-Newborn.
• Main and primary division administrative contact for the Department of Pediatrics; all communications from DOP route to this administrative leader for execution, communication and implementation.
• Manage HR activities for the division including administrative staff and faculty staffing plans/management of CART models, and positions justification for the BCM staff within Pedi-Newborn.
• Responsible for financial transaction approvals (Concur, Jaggaer) and budget control, management and maintenance for Pedi-newborn operational funding (make-whole).
• Drives collaboration on inter-facility projects (like NICU Expansion) to ensure TCH and BCM teams are aligned with processing mapping, prioritization and meeting deadlines.
• Drives collaboration between TCH affiliate leadership as the BCM representative for marketing efforts ensuring BCM mission values are represented in TCH/Clinical marketing materials.
• Faculty onboarding/offboarding.
• Processes faculty promotions.
• Responsible for enforcement, formulation and communication of division, department and College policies and procedures.
• Responsible for all HR reporting, and updates within BCM/Peds HRMS approval system and SuccessFactors including payroll, contracts, HR transactions in SF, etc., SGA account management (observers/trainees/volunteers, etc.), S4 Hana Reporting and supplemental pay review and approval ($5M annually).
• Performs other job-related duties as assigned.

Minimum Qualifications

• Bachelor's degree. 
• Four years of relevant experience. 

Preferred Qualifications and Skills

• Master's degree
• Project management experience 
• Knowledge of internal BCM systems