Title:  Manager, Research Administration

Division:  Urology
Schedule:  Monday - Friday, 8:00 a.m.- 5:00 p.m.
Work Location:  Houston, TX
Salary Range:  $80,000 - $96,737
FLSA Status:  Exempt
Requisition ID:  13555


The Department of Urology at Baylor College of Medicine, Houston, TX is seeking a Research Administration Manager. This role will manage the grants and contracts submission process and participate on the pre- and post-award management processes. The pre-award will be the primary focus and budgeting/post-award responsibilities will be a secondary focus. Amongst the key responsibilities will be successful submission of research grants, progress reports, and close out. Additionally, Research Administration Manager will oversee administrative and financial operations of a research studies and/or clinical trials. The department is desiring for research portfolio to grow. Identifying studies and assisting with patient recruitment will also be required.

Job Duties

  • Engage in pre- and/or post- award grant management activities.
  • Provide financial management and accountability, including developing budgets, monitoring budget and grant expenditures, reconciling accounts, financial reporting, and ensuring federal and institutional accounting standards are met.
  • Responsible for establishing and implementing quality assurance and quality control measures/oversight and ensuring adherence to College policies and regulatory standards.
  • Recruit, train, and supervise research administrative staff.
  • Prepare grant and subcontract submissions internally (BRAIN) and externally (Sponsor sites).
  • Contribute to the development and continuous improvement of the pre-award and post award grants management process.
  • Review and analyze current protocols, faculty-staff communication, and quality of the submission process.
  • May make recommendations for process revisions and implement changes as appropriate.
  • Review and approve grant applications, certifying summary data in the College's electronic Biomedical Research and Assurance Information Network (BRAIN) on behalf of the department.
  • May contribute to the preparation of budgets for grant quarterly/biannual/annual reporting purposes.
  • Prepare financial reports and track research mission financials for department leadership review for financial performance of grants and contracts.
  • Ensure compliance with all guidelines.
  • Prepare outgoing subcontracts and review incoming subcontracts.
  • Work with the PIs to ensure timely submission of all required documentations. Assist on maintaining correct effort reporting. Manages timely invoicing for the studies and trials.
  • Identify studies and assist with patient recruitment.

Minimum Qualifications

  • Bachelor's degree.  Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement.
  • Four years of relevant experience. 



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.