Title:  Manager, Research Administration

Division:  Molecular Virology and Microbiology
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $61,913 - $88,000
FLSA Status:  Exempt
Requisition ID:  5349

The Department of Molecular Virology and Microbiology Research Administration Manager will work in a team-based office setting with primary responsibilities for providing administrative financial support to support the grants and contracts tasks and to support faculty in the Vaccine Research Center.

Job Duties
  • Provide grant program expertise, financial expertise, and guidance related to sponsored research studies or clinical trials interacting with the faculty and staff in The Vaccine Research Center, a Section within the Department of Molecular Virology and Microbiology.
  • Grants and Contracts (NIH) & Clinical Trials (NIH & Industry):
    • Work with Investigators on pre-aware grant/clinical trial management activities
    • Submit and monitor grant and contract applications
    • Prepare budgets for proposed studies
    • Approve and monitor expenses on all projects
    • Prepare monthly financial projections for individual studies and a summary of all costs Manage post-award activity (validate expenditures; prepare and reconcile financials by project if required)
    • Manage monthly effort - gather, organize, calculate, distribute, discuss/resolve issues, enter, make adjustments to effort and prepare effort reports
    • Work with OOR to issue new subcontracts Review, audit, and approve subcontract invoices
    • Negotiate industry agreements
    • Negotiate industry budgets
  • Create industry invoices and manage accounts receivable SAP Accounting / Reporting System Software:
    • Approve check requests, journal vouchers, personnel reimbursements and study participant fees
    • Provide back-up support by creating these documents when needed
    • Enter cost and effort distributions in SAP monthly
  • SRM Ordering System & Concur Travel System:
    • Approve purchase requisitions, travel requests and travel expense reimbursements
    • Provide backup support by creating these documents when needed
  • Will recruit, train and supervise a Research Administration Associate and a Research Administration Coordinator
Minimum Qualifications
  • Bachelor's degree.
  • Four years of relevant experience. Degrees in lieu of experience will not be accepted.
Preferred Qualifications
  • Must have exceptional communication skills, both written and verbal
  • Be regarded as a team player
  • Strong and proven organizational skills
  • Work independently
  • Experience working with SAP and Microsoft Office tools (e.g. Word, PowerPoint, Excel), is strongly preferred
  • Previous work experience in an academic medicine environment 
  • Five years of responsible administrative experience
  • Certified Research Administrator Certification (NCURA) 
  • Grants/financial related experience





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.