Title:  Lead Coordinator, Research Administration

Division:  Medicine
Schedule:  Monday - Friday, 8:00 am - 5:00 pm
Work Location:  Houston, TX
Salary Range:  $56,895 - $78,514
FLSA Status:  Nonexempt
Requisition ID:  9155


The Lead Coordinator, Research Administration will support the department faculty by managing the pre-award and post-award processes for grant activity assigned in the Pulmonary, Critical Care, and Sleep Medicine section in the Department of Medicine.  Will work along other members of central research team to ensure applications are complete and accurate for final submission under supervision of the Research Director. Will also work independently, but have other team members as resources when needed. 

Job Duties

  • Pre-Award:
    • Independently manages grant portfolio and works with investigators to prepare federal, state and industry grants, contracts & subcontract submissions internally and externally. These submission can be as small as $50K/year to >$500K a year. 
    • Serves as liaison between PI and SPO to correct applications and create/execute subaward agreements. 
    • Gathers and creates documents necessary for grant submission including budgets, budget justification, other support, statement of work, etc., and communicate timelines to investigator to ensure applications are submitted on time to central office for review and approval. 
    • Reviews and approves grant applications in the College's electronic Biomedical Research and Assurance Information Network (BRAIN). 
    • Ensures investigators and applications are complaint with all guidelines. 
    • Attends workshops on research administration for continued education and contributes to the development and improvement of the pre and post-award management process. 
  • Post-Award:
    • Creates and Submits invoices to sponsors when applicable. 
    • Validates incoming subaward invoice with investigators when applicable. 
    • Works with section administrator, Grants & Contracts, and Accounting to ensure revenue is routed to appropriate accounts. 
    • Works with investigators to confirm sourcing of research staff to appropriate accounts monthly.
    • Prepares financial reports to track research mission financial for monthly/quarterly/annual review upon request. 
    • Tracks grant expenses and ensures appropriate use of funds. 
  • During major submission deadlines, cross covers to ensure all submissions are completed in time for final review and submission.

Minimum Qualifications

  • High School diploma or GED.
  • Six years of relevant experience.

Preferred Qualifications

  • Bachelor's degree and two years of relevant experience.





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.