Title:  Lead Coordinator, Graduate Medical Education

Division:  Graduate Medical Education
Schedule:  Monday-Friday; 8 am -5 pm
Work Location:  Hybrid
Salary Range:  $46,176 - $63,723
FLSA Status:  Nonexempt
Requisition ID:  12053


The Office of Graduate Medical Education (GME) at Baylor College of Medicine serves as the official institutional liaison between its academic programs, affiliate partners, and the Accreditation Council for Graduate Medical Education (ACGME). GME provides administrative oversight and academic quality for over 180 ACGME accredited and Texas Medical Board approved residency and clinical fellowship programs. Under the direction of the Institutional Designated Official and Business Operations Manager, the Lead Coordinator provides advanced professional project management experience in the coordination and execution of various processes relating to the education and training goals and missions. The Lead Coordinator may provide administrative support, generate, manage, and analyze data reports for assigned academic programs. The position requires a candidate who is able to work well within a team environment and has with a willingness to assist team members when needed. The Office of Graduate Medical Education is located in the Cullen Building on the main Baylor College of Medicine campus.


The successful candidate will have exceptional communication skills, both written and verbal, be regarded as a team player, have strong and proven organizational skills, and have a personal drive to be their best. Experience working with Microsoft Office tools (e.g. Word, PowerPoint, Excel, Teams), MedHub, SuccessFactors strongly preferred. Previous work experience in an academic medicine environment is preferred.


This is a hybrid position. After 3 months of successful completion of training, Candidate may work two days from home and three days in the office.

Job Duties

  • Routinely provides advanced administrative support to training programs, including Program Coordinators, Program Directors, Residents, Fellows, and other stakeholders. Reviews credentialing requirements and maintains personnel for assigned trainees in the institutional database.
  • Works closely with team members or directly with learners and programs to resolve credentialing issues.  
  • Supports the coordination efforts of GME Administrative Orientation for Residents and Fellows. 
  • Manages various system application utilized in GME such as MedHub, SuccessFactors, SAP, OneDrive, Smartsheets, etc. that are used for hiring, promotion, termination, and maintaining trainee personnel records and rotation schedules.   
  • Prepares high-level slide presentations, organization of key presenters during team meetings, program meetings, trainings, and follow-up with key stakeholders across the institution.  
  • Provides orientation, training, education, and severs as a resource for GME related functions and workflows. 
  • Serves as an administrator for one or more institutional GME committees. 
  • Facilitates communication between to academic departments and affiliate partners regarding program initiatives and educational activities. 
  • Explains facts, policies and practices related to job area to internal stakeholders and counterparts. 
  • Communicates with contacts both within and outside of job area on matters that require some explanation or interpretation. 
  • Influences parties within job area regarding concepts, practices and approaches. 
  • Provides guidance, helps with training and reviews work of entry level employees. 
  • Leads parts of less complex projects or processes.
  • Works to achieve operational, functional, and/or business targets within job area with direct impact on job area results. 
  • Works independently on larger, moderately complex projects/assignments. 

Minimum Qualifications

  • High School diploma or GED.
  • Six years of relevant experience.

Preferred Qualifications

  • Bachelor's degree and two years of relevant experience may also be considered.
  • Knowledge and understanding of ACGME accreditation requirements and Texas Medical Board standards, including specific knowledge and experience with ACGME Common Program Requirements, ACGME's Next Accreditation System, specialty-specific Review Committee requirements, and specialty board requirements.
  • Exceptional communication skills, both written and verbal.
  • Experience working with Microsoft Office tools (e.g. Word, PowerPoint, Excel, Teams), MedHub, SuccessFactors.
  • Previous work experience in an academic medicine environment.



Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.