Title:  Lead Coordinator, Business Operations

Division:  Pediatrics
Schedule:  Monday - Friday, 8:00 a.m. - 5:00 p.m.
Work Location:  Texas Medical Center, Houston, TX
Salary Range:  $50,251 - $65,329
FLSA Status:  Nonexempt
Requisition ID:  2736

The Lead Coordinator, Business Operations will support and assist the deans and division heads, administrators, faculty and support staff or project director/managers in a variety of strategic, administrative, logistical and organizational duties for the Department of Pediatrics, Section of Tropical Medicine and National School of Tropical Medicine at Baylor College of Medicine.

Job Purpose

Oversees day-to-day administrative and business operations for the department. 

Job Duties
  • Provides administrative Support to senior leadership within the department or college.
  • Maintains senior executive appointment calendar, arranges appointments, meetings, and arranges and reimburses travel.
  • Serves as the liaison to assist in streamlining executive's activities/projects within the different offices of BCM and other professional organizations.
  • Arranges and reimburses travel for section faculty and lab staff employees.
  • Organize and participate in meetings with high-level visitors from professional affiliations to coordinate and assist with key action items.
  • Assists in the preparations of meeting/visitor agendas and compiles meeting minutes.
  • Coordinates, communications, and processes activities between different affiliations - BCM, TCH, and all international partners.
  • Prepares reports and edit presentations for special projects, events, conferences, and meetings.
  • Communicates College policy to faculty and staff in the organizational unit, responds to policy questions, and develops internal procedures to insure compliance with policy.
  • Oversees credentialing, licensing, and membership renewals.
  • Supports faculty and staff recruitment.
  • Supports grant proposals and submissions.
  • Supports department budget planning and development and monitors budget.
  • Supports audit and quality assurance activities.
  • May review and reconcile financial accounts.
  • Supervises office support staff and assist in directing their work activities.
  • Assists in the visa submission process for visitors and new employees.
  • Manages the procedure to process volunteers, and create/maintain a database to track these volunteers and the required training documentation.
  • Processes key requests for TCH location and submits phone set up requests for new employees.
  • Creates and implements standard operating procedures for training and staff development.
Minimum Qualifications
  • Required: High School diploma or GED.
  • Required: Six years of relevant experience.
Preferred Qualifications
  • Bachelor's degree in business or administration or similar discipline is preferred
  • Knowledge of academic and administration preferred





Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.